Executive Administrative Assistant

Job Title: Executive Administrative Assistant

Location: 6625 Excellence Way, Plano, TX 75024 (Fully Onsite)

Duration: 12-Month Contract

Type: Contract (W2)

Pay Rate: $25/hr. on W2

Job Summary / Roles & Responsibilities

We are seeking a highly experienced Executive Administrative Assistant to provide dedicated support to a C-level VP within the Mobile organization.
This role requires a polished, proactive, and detail-oriented Executive Assistant with direct experience supporting senior executives (VP-level or higher).
This is a high-visibility position requiring exceptional professionalism, discretion, and bilingual communication skills (Korean & English).

Key Responsibilities:

Manage complex executive calendars, prioritizing meetings and resolving scheduling conflicts
Maintain executive itinerary with meticulous attention to detail
Coordinate domestic and international travel arrangements, accommodations, and logistics
Own full-cycle travel and expense management, ensuring accuracy and timely processing
Prepare executive-level presentations, reports, spreadsheets, and correspondence
Screen communications and determine priority levels for executive notification
Coordinate executive meetings, VIP visits, and internal leadership sessions
Plan and execute internal and external events, including logistics and materials preparation
Maintain confidentiality while handling highly sensitive executive and corporate information
Provide administrative and operational support including documentation standards, templates, and executive reporting
Support executive networking efforts and maintain strong professional relationships internally and externally

Required Skills / Must-Have Qualifications

Bilingual proficiency in Korean and English (speaking, reading, and writing) – Strict requirement
Minimum 5+ years of Executive Assistant experience supporting VP-level or C-suite executives
Demonstrated experience providing true executive-level support (not coordinator-level)
Advanced executive calendar management skills
Hands-on travel and expense management ownership
Strong executive-level written and verbal communication skills
High attention to detail and strong organizational abilities
Ability to anticipate executive needs with minimal direction
Experience operating in high-pressure, deadline-driven environments
Bachelor’s degree required

Preferred Skills

Experience supporting CEO or C-level leaders
Experience in large corporate or global organizations
Event planning and VIP coordination experience
Strong PowerPoint and executive presentation development skills
Ability to quickly ramp up and operate seamlessly with minimal onboarding visibility

Education