Executive Administrative Assistant

Introduction

Are you passionate about the patient experience? At HCA Healthcare, we are committed to caring for patients with purpose and integrity. We care like family! Jump-start your career as an Executive Administrative Assistant today with HCA Healthcare.

Benefits

HCA Healthcare offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
• Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
• Free counseling services and resources for emotional, physical and financial wellbeing
  
• 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
  
• Employee Stock Purchase Plan with 10% off HCA Healthcare stock
  
• Family support through fertility and family building benefits with Progyny and adoption assistance.
  
• Referral services for child, elder and pet care, home and auto repair, event planning and more
  
• Consumer discounts through Abenity and Consumer Discounts
  
• Retirement readiness, rollover assistance services and preferred banking partnerships
  
• Education assistance (tuition, student loan, certification support, dependent scholarships)
  
• Colleague recognition program
  
• Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)
  
• Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.

Learn more about Employee Benefits

Note: Eligibility for benefits may vary by location.

Come join our team as an Executive Administrative Assistant. We care for our community! Just last year, HCA Healthcare and our colleagues donated $13.8 million dollars to charitable organizations. Apply Today!

Job Summary and Qualifications

The Executive Administrative Assistant is responsible for providing a high level of professionalism and confidentiality in a fast-paced environment, often under pressure, remaining flexible, proactive, resourceful, and efficient.

GENERAL RESPONSIBILITIES

Administrative Support—Performs complex administrative duties, including coordinating resources across corporate functions. Composes routine correspondence with internal and external contacts.

Executive Calendar Management—Interaction with both internal and external executives and assistants, as well as consultants. Coordination of a variety of complex executive meetings. Must be able to use best judgment to prioritize the executive’s time based on greatest need. Travel scheduling for multiple executives, logistics manipulation, and problem-solving.

Heavy phones - answering and screening calls, assisting and directing callers, taking detailed messages for media relations team.

Time Management—Conserves executive’s time by reading, researching, and routing correspondence; drafting internal and external correspondence; collecting and analyzing information; initiating telecommunications. Ability to multi-task and meet changing deadlines.

Document preparation and record management, including processing expense reports and invoices; handling mail, faxes and copying as needed; maintaining department phone and email distribution lists; maintaining department organizational charts and updating HCA website information as needed.

Event Coordinating—Plan functions as requested, including negotiation with outside vendors for services.

Project Management—Lead multiple projects simultaneously; utilize exceptional follow-up skills.

Communications—Expert level oral and written communication skills. Ability to communicate vertically and laterally within the organization at all levels. Interact with clients, vendors, and visitors professionally.

Occasional back-up for the administrative process for releasing corporate press releases, which must be handled in a time sensitive, confidential and expert manner.

Practice and adhere to the “Code of Conduct” philosophy and “Mission and Value Statement.”

Coordinating and scheduling small and large scale meeting and conference call logistics. Attends meetings when assigned and reports on actions.

Oversee and ensure adequate supplies for department.

Completes all arrangements for new departmental employees (schedules new employee orientation and Code of Conduct sessions, etc.).

Performs special projects and tasks as assigned to support department priorities, utilizing exceptional follow-up skills.

Complete other duties as assigned.

QUALIFICATIONS

Strong decision-making ability.

Provides a high level of professionalism and confidentiality in a fast-paced, high-stress environment that requires 24/7 support of executive which requires remaining flexible, relentless, resourceful and efficient.

Communicates clearly and concisely, in both written and verbal form.

Professional demeanor with previous experience in interacting and with and providing assistance to executive leadership in a large, matrixed organization.

Self-directed team player with the ability to initiate and complete assigned tasks and projects, demonstrating attention to detail and ability to follow through. Takes ownership of assigned tasks and projects. Manages multiple tasks and projects for multiple owners simultaneously.

Establishes and maintains long-term customer relationships, building trust and respect by consistently meeting and exceeding expectations.

Must be self-directed and able to complete projects with limited supervision. Skilled at organizing tasks and projects in a timely and orderly manner.

Ability to perform basic mathematical calculations, balance and reconcile figures, punctuate properly, and spell correctly.

Demonstrates high level of proficiency with MS 2010 Office products, including but not limited to Outlook, Word, Excel, and PowerPoint.

The successful candidate is energetic, organized, flexible, and proactive; has the ability to anticipate needs, think ahead, possesses strong critical thinking skills, and ability to use judgment when resolving issues on behalf of senior officer and VPs. Excellent customer service skills in personal, telephone and written communications.

Ability to work and participate in a team environment within and across departments.

EDUCATION

BA or BS Degree or equivalent work experience.

EXPERIENCE

Five years administrative experience

Healthcare experience preferred

Capital Division which encompasses 19 hospitals overall. Our hospitals include one Level I, three Level II, and four Level III trauma centers. The Capital Division office is located in downtown Richmond, VA. We are home to one of HCA's largest hospitals, 500 bed + Chippenham Hospital.

HCA Healthcare has been recognized as one of the World’s Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.

"The great hospitals will always put the patient and the patient's family first, and the really great institutions will provide care with warmth, compassion, and dignity for the individual."- Dr. Thomas Frist, Sr.
HCA Healthcare Co-Founder

If you are looking for an opportunity that provides satisfaction and personal growth, we encourage you to apply for our Executive Administrative Assistant opening. We promptly review all applications. Highly qualified candidates will be contacted for interviews. Unlock the possibilities and apply today!

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.