Executive Administrator

About Us:

We are a boutique accounting and advisory firm based in Dubai since the year 1995, committed to delivering high-quality audit, accounting, tax, and consulting solutions to a diverse range of clients. Our culture values professionalism, client service, and continuous learning, and we’re now looking to onboard a new Admin team member.

Role Overview:

We are seeking a organized and enthusiastic Executive Administrator to join our team. This position will be reporting to the Managing Partner.

Key Responsibilities

Client Management & Business Support

• Act as the first point of contact for client inquiries via phone, email, and in-person.
• Prepare and send proposals, engagement letters, and follow-ups to clients.
• Schedule and coordinate client meetings with Partners.
• Support in onboarding new clients, including gathering documents and ensuring compliance requirements are met.

Partner & Team Support

• Provide direct administrative support to Partners, ensuring priorities are well managed.
• Maintain calendars, schedule meetings, and prepare necessary documentation for discussions.
• Prepare reports, presentations, and correspondence as required.

Office Administration

• Manage office supplies, cleanliness, and maintenance requirements.
• Oversee attendance records and maintain staff leave/absence logs.
• Answer and direct telephone calls, take messages, and manage meeting room bookings.
• Liaise with vendors, service providers, and building management as needed.

General Duties

• Assist in organizing firm events, training sessions, and team activities.
• Maintain filing systems (digital and physical) for ease of access and confidentiality.
• Ensure smooth day-to-day operations of the office.