Executive Administrator

A growing organization is seeking a highly organized and detail‑oriented Executive Administrator to support senior leadership and help ensure smooth day‑to‑day office operations. This role is ideal for someone who thrives in a fast‑paced, collaborative environment and enjoys working closely with executives while balancing administrative and operational responsibilities.

The ideal candidate is proactive, polished, and comfortable handling confidential information while managing multiple priorities.

Key Responsibilities

• Provide high‑level administrative support to senior executives, including calendar management, meeting coordination, and travel arrangements
• Serve as a key point of contact between executives and internal and external stakeholders, ensuring clear and timely communication
• Prepare and distribute correspondence, presentations, reports, and meeting materials
• Handle sensitive and confidential information with professionalism and discretion
• Support day‑to‑day office operations to maintain an organized, efficient, and welcoming work environment
• Manage office supply inventory and coordinate orders as needed
• Partner with building management on maintenance requests, repairs, and facility needs
• Assist with office layout planning and workspace organization as the organization grows
• Plan and coordinate company meetings, events, and conferences, including logistics, vendors, and catering
• Support employee engagement initiatives and team‑building activities
• Manage incoming calls and inquiries, directing them appropriately
• Assist with expense reporting and invoice processing
• Maintain organized digital and physical filing systems
• Provide administrative support for special projects and executive‑led initiatives
• Conduct research, compile data, and prepare materials for executive presentations and meetings as needed

Qualifications

• Proven experience as an Executive Assistant, Executive Administrator, Administrative Assistant, or similar role
• Experience supporting senior leaders in a professional, fast‑paced environment
• Exceptional organizational and time‑management skills with the ability to manage competing priorities
• Strong written and verbal communication skills with a professional and approachable demeanor
• High level of discretion and ability to handle confidential information
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and related business tools
• Bachelor’s degree preferred but not required