Executive Administrator

MANTECH seeks a motivated, career and customer-oriented Executive Administrator to join our team in Herndon, VA.

Responsibilities include, but are not limited to:

• Provide executive administrative support to multiple C-suite executives, which includes managing their calendars, scheduling, and de-conflicting appointments.
• Administering a broad variety of tasks such as taking minutes at key meetings and tracking action items; coordinating weekly reports for input; preparing agendas, executive reports, and presentations.
• Responsible for other administrative tasks to include organizing, coordinating, and managing meeting logistics and event support; ordering and coordinating catering; maintaining and placing orders for office supplies; monitoring executive email inboxes and highlighting urgent requests or communications.
• Arranging complex travel arrangements, itineraries, and agendas to include coordinating local domestic and international travel, completing expense reimbursement requests and travel authorizations.
• Acting as a liaison to develop close working relationships with other departments such as Finance, HR, and Security partners and the executive’s direct reports.
• Handling purchasing administration, which may include submission of purchase orders, requisitions, payment vouchers, managing and reconciling corporate credit card used for various expenses.

Minimum Qualifications:

• High School Diploma and at least 8 years of executive support and/or administrative experience
• Experience coordinating multiple executives’ calendars simultaneously.
• Expert knowledge of Google and Microsoft Office Products; including Gmail, Microsoft Word, Excel, and PowerPoint.
• Strong experience planning executive, domestic and international travel.
• Ability to perform and prioritize multiple tasks efficiently at any given time with excellent attention to detail and the ability to meet tight deadlines.
• Proven ability to handle confidential information with the utmost discretion, integrity, and professionalism.

Preferred Qualifications:

• Bachelor’s degree preferred

Physical Requirements:

• Frequently communicates with co-workers, management and customers, which may involve delivering presentations
• Must be able to exchange accurate information in these situation