Qureos

FIND_THE_RIGHTJOB.

Executive Assistant - مساعد تنفيذي

JOB_REQUIREMENTS

Hires in

Not specified

Employment Type

Not specified

Company Location

Not specified

Salary

Not specified

Key Responsibilities

Executive Support

  • Manage the Director’s calendar, appointments, and travel arrangements, including academic, research, and international engagements.
  • Draft, edit, and format official correspondence, presentations, and reports on behalf of the Director.
  • Monitor and prioritize incoming communications; respond independently when appropriate.
  • Maintain confidentiality and professionalism in managing sensitive and high-level information.

Research Centre Operations

  • Coordinate Centre-wide meetings, advisory board sessions, seminars, and research events, including agenda preparation, logistics, minutes, and follow-up.
  • Support day-to-day operations of the Director’s office and liaise with university administrative units (HR, Finance, Research Office, etc.).
  • Assist in the preparation of internal and external reports, including annual reports, grant reports, and strategic plans.

Research Activity Administration

  • Maintain records of current research projects, partnerships, and outputs to support reporting, KPI monitoring and impact tracking.

Stakeholder Engagement & Communication

  • Act as the primary point of contact for the Director’s external stakeholders, including academic collaborators, government agencies, NGOs, and industry partners.
  • Support external communications and outreach initiatives, including newsletters, media materials, and website updates related to the Director’s activities.
  • Coordinate travel and hospitality arrangements for visiting scholars, dignitaries, and collaborators.

Essential

Qualifications & Experience

  • Bachelor’s degree or equivalent experience in administration, communications, science, or a related field.
  • Demonstrated experience supporting senior leadership in a university, research institute, or public-sector environment.
  • Strong written and verbal communication skills (in English), with a high level of attention to detail.
  • Excellent time management, multitasking, and organizational skills.
  • Proficiency with Microsoft Office Suite, videoconferencing platforms (e.g., Zoom, Teams), and administrative systems.

© 2025 Qureos. All rights reserved.