Executive Assistant

The Executive Assistant (EA) will provide high-level executive, administrative, and operational support to the leadership of Artan Consultancy and Educational Services (ACES). This role requires excellent organizational, communication, and coordination skills to ensure seamless management of priorities across the two institutions. The EA will serve as a trusted point of contact, ensuring discretion, efficiency, and professionalism in all matters.

Executive Support

• Manage executive calendars, coordinate meetings, and oversee appointments for leadership of both University and School.
• Prepare meeting agendas, take accurate minutes, and ensure timely follow-up on action items.
• Draft, review, and proofread correspondence, reports, and presentations for leadership approval.
• Handle highly confidential information with discretion and professionalism.

Communication & Liaison

• Act as a central communication link between ACES leadership, staff, parents, students, and external stakeholders.
• Liaise with ministries, educational authorities, vendors, and partner institutions on behalf of leadership.
• Support the coordination of internal and external communications to ensure consistent messaging across both entities.

Administrative & Operational Management

• Coordinate domestic and international travel, including visas, itineraries, and logistics.
• Organize and manage events, workshops, board meetings, and official functions.
• Process invoices, purchase orders, and expense claims in coordination with Finance.
• Maintain structured filing systems (digital and physical) for accessible record-keeping and compliance.

Project & Task Coordination

• Support and track progress of strategic initiatives and special projects led by the University and School.
• Consolidate reports, updates, and data for leadership review.
• Monitor deadlines and ensure deliverables are achieved in line with ACES

Skills

• Exceptional organizational and multitasking abilities.
• Strong interpersonal and stakeholder management skills.
• High integrity and ability to maintain strict confidentiality.
• Proactive problem-solving and initiative-taking.
• Ability to thrive in a fast-paced and dynamic academic environment.
• Full-time role based in Doha, Qatar.
• Requires flexibility in working hours to meet the demands of University and School leadership schedules.
• Travel between within and outside Qatar may be required.

Specialized Training / Knowledge Required

• Strong IT proficiency (MS Office Suite, digital collaboration tools, and presentation software).
• Excellent command of written and spoken English; Arabic knowledge is an advantage.

Education & Qualifications

• Bachelor’s degree in Business Administration, Hospitality Management, Education Administration, or related field.

Experience

• 2–3 years of progressive experience as an Executive Assistant, Secretary, or Personal Assistant.
• Prior experience in education, creative industries, or large organizations preferred.

Job Type: Full-time

Application Question(s):

• Have you ever worked in the educational sector before?

Experience:

• Relevant : 3 years (Required)