Executive Assistant

Role       : Executive Assistant

Location : DIFC - Dubai

Role Purpose:

Supporting the senior management and staff of ADIB Capital on various admin functions, including: calendar organization, coordinating meetings, coordinating with IT support and Vendor Management, arranging supplies for the office, maintaining filing, and other related functions as described below.

Key Accountabilities of the role      

 Filing of work-related documentation

• Filing of expenses
• Managing DIFC portal 
• Office-related admin: stationary, liaising with IT, deliveries, coordinating with facilities management etc
• Sending & receiving docs for signatures (fund docs, contracts with service providers, etc)
• Preparing client presentations (printing / binding, etc)
• Receiving phone calls
• Arranging meetings
• Coordinating with building maintenance for repairs
• Receive visitors at reception 
• Process orders on SAP Ariba / Coordinate with VMCP

Specialist Skills / Technical Knowledge Required for this role:

• Work experience in similar role
• Excellent written and verbal English communication skills (Arabic a plus)
• Experience in admin functions (ideally in a DIFC entity)
• Strong organizational and time management skills