Executive Assistant

(Internal title: Executive Operations Assistant)

About Apesan

Apesan is one of Europe’s leading manufacturers of custom-fit automotive floor mats.

We design and produce high-quality TPE and textile mats for global customers—from aftermarket distributors to OEMs and e-commerce consumers.

We’re a fast-growing, family-owned manufacturing company with a practical, hands-on culture. Our team includes 10+ white-collar and 50+ total employees, supported by strong international partners.

As we expand our global operations, we’re looking for a dependable, organized, and resourceful Executive Operations Assistant to work directly with our Managing Partner and help keep company priorities on track.

About the Role

This role functions like a CEO’s Office position in a start-up — but within a dynamic, family-owned manufacturing and consumer products company.

You’ll work side-by-side with the Managing Partner to manage priorities, follow-ups, communication, and team coordination across departments and partners. Expect to work from a cozy office right in the heart of our bustling industrial site — where the real action happens.

You’ll handle diverse daily tasks, from scheduling and recruitment support to project follow-ups. Over time, this position can evolve into broader coordination or management responsibilities as the company grows and you grow with it.

Qualifications

• Bachelor’s degree (Business, Economics, Communications, Engineering, or related).
• 3–8 years of total work experience, ideally in administrative, coordination, or operations functions.
• Excellent command of English and Turkish (written & spoken).
• Strong organization , multitasking, and follow-up discipline.
• Comfortable managing both simple tasks and complex communications.
• Positive, loyal, trustworthy, and discreet .
• Proficient with Google Workspace (Docs, Sheets, Slides, Calendar, Drive).
• Experience with Asana is a strong plus.
• Prior experience in manufacturing or international company settings is an advantage.

Key Responsibilities

• Manage the Managing Partner’s daily schedule, priorities, and follow-ups.
• Support internal and external communication with professionalism and clarity.
• Filter and prioritize incoming business requests and handle confidential information with discretion.
• Follow up on priority actions assigned to direct reports.
• Organize travel, meetings, and visitor logistics.
• Handle daily operational paperwork (expenses, contracts, signatures, etc.).
• Prepare meeting notes, summaries, and short reports.
• Support recruitment and onboarding for team members reporting to the Managing Partner.
• Gather information from teams and prepare status updates on priority projects.
• Keep Asana boards and Google documents organized and up to date.
• Own company communications content on digital mediums such as LinkedIn and corporate web page and physical events such as exhibitions.
• Track key legal topics such as IPs.

Conditions

• Schedule: Monday–Friday, 08:00–17:30 (on-site, 5 days)
• Location: İkitelli OSB, Başakşehir / Istanbul (10 min walk from metro)
• Benefits : Competitive salary + lunch + transport allowance + full SGK + private health insurance after 3 months
• Contract: 1-year renewable or convertible to permanent upon mutual agreement
• Reports to: Managing Partner

Why Join Us

You’ll work directly with the Managing Partner and gain firsthand insight into how a growing international manufacturing business operates day-to-day.

You’ll take on meaningful responsibilities across departments, help streamline operations, and play a vital role in Apesan’s next stage of growth.