Executive Assistant

Executive Assistant to Founder & CEO

Location: Dallas / Arlington, TX · Hybrid (on-site + partial remote) Schedule: Full-Time (30–40 hours per week) Compensation: $3,500 – $4,200 per month · Plus Benefits & Incentives

About the Role

We’re seeking a highly organized, proactive, and adaptable Executive Assistant to support the Founder & CEO of a growing multi-brand ecosystem — Tha Alkaline Hour (Retail Wellness), We Make Manufacturing (B2B Production), and Alkaline Records / Avocado Sound Works (Music & Publishing).

This role goes beyond administrative support. You’ll operate as a trusted partner — managing the Founder’s schedule and communications, coordinating projects and teams, and creating systems that bring clarity and structure across fast-growing operations.

You’ll help execute key initiatives spanning retail, manufacturing, and creative ventures — including classes, workshops, community events, and content productions — while ensuring the Founder’s time is focused on strategy, creation, and growth.

Key Responsibilities

Scheduling, Coordination & Communication

• Manage calendars, meetings, consultations, travel itineraries, and content-day scheduling across all companies.

• Coordinate logistics for events, workshops, and public engagements.

• Prioritize and protect the Founder’s time, ensuring high-value focus each day.

• Serve as the primary point of contact between the Founder, vendors, partners, and internal team members.

• Maintain email organization, ensure timely follow-ups, and communicate professionally on the Founder’s behalf.

• Prepare meeting notes, agendas, and action plans to ensure accountability and follow-through.

Operations, Projects & Administration

• Oversee onboarding and delegation for VAs, contractors, and creative collaborators.

• Support daily operations at both retail and manufacturing locations — including vendor communication, basic inventory tracking, and logistics coordination.

• Assist with financial organization, invoices, and expense tracking in QuickBooks or similar tools.

• Maintain organized systems for documents, tasks, and project management (Trello, Notion, or Google Drive).

• Conduct light research to support product development, business strategy, and partnerships.

Events, Classes & Community Engagement

• Help plan and coordinate community classes, workshops, and company events.

• Communicate with venues, vendors, and collaborators to ensure smooth logistics.

• Track RSVP lists, organize event materials, and assist with post-event follow-ups.

Reporting, Organization & Anticipation

• Track progress toward company goals, projects, and key deliverables.

• Provide concise weekly reports outlining priorities, updates, and open items.

• Anticipate the Founder’s needs — identify issues before they arise and offer practical solutions.

Qualifications

• 3–5 years of experience supporting a business owner, executive, or creative entrepreneur.

• Proven ability to manage multiple priorities, projects, and deadlines.

• Excellent communication and organizational skills with attention to detail.

• Experience in operations, retail, event planning, or creative industries is a plus.

• Tech-savvy and comfortable with Google Workspace, QuickBooks, and project management tools.

• Professional, discreet, reliable, and solution-oriented.

Tools & Platforms

Google Workspace (Docs, Sheets, Drive, Calendar) · QuickBooks Online · Shopify · Trello / Notion · Canva · Mailchimp · Slack / WhatsApp · Zoom

What Success Looks Like

• The Founder’s calendar, inbox, and priorities run seamlessly.

• Retail, manufacturing, and creative operations stay aligned and on schedule.

• Events and classes are well-organized and executed on brand.

• The Founder spends more time leading and less time managing tasks.

Compensation & Benefits

• Competitive base salary ($3,500–$4,200/month DOE)

• Health & Wellness Benefits: options or stipend available after onboarding period

• Paid Time Off (PTO): annual paid leave and holidays

• Performance Incentives: bonuses tied to goals, projects, or company growth

• Flexible Hybrid Schedule: mix of on-site coordination and remote work

• Growth Path: opportunity to advance into Operations Manager or Chief of Staff as the company scales

Why Join Us

You’ll work directly with a visionary Founder driving innovation across wellness, manufacturing, and music. This role is ideal for someone who thrives in dynamic, creative environments and wants to grow alongside a company that values authenticity, community, and holistic success.

If you’re organized, resourceful, and ready to help build something extraordinary from the ground up, we’d love to hear from you.

Job Types: Full-time, Part-time

Pay: $3,500.00 - $4,200.00 per month

Expected hours: 35 – 40 per week

Work Location: Hybrid remote in Arlington, TX 76015