Executive Assistant

Personal Assistant to the Chairman

Cornerstone Türkiye is representing a leading private energy group with international operations . We are seeking a Personal Assistant to the Chairman to run a high-impact executive office and ensure flawless coordination across business and personal priorities.

Key Responsibilities

Executive & Business Support

• Orchestrate the Chairman’s complex calendar; sequence meetings, reviews, and commitments for maximum impact.
• Plan and manage domestic/international travel (visas, flights, accommodations) and complete related expenses and reimbursements.
• Prepare, edit, and polish presentations, briefs, and executive communications with precision and confidentiality.
• Handle highly sensitive, strategic information with absolute discretion.

Governance, Coordination & Follow-Up

• Set up leadership meetings, offsites, town halls, and key corporate events; manage agendas, minutes, and action tracking.
• Ensure timely follow-up on priorities and cross-functional deliverables; keep the Executive Leadership Team aligned.

Digital Tools & Productivity

• Drive effective use of Microsoft 365 (Teams, SharePoint, OneNote/Planner) to increase clarity, speed, and transparency.
• Identify workflow bottlenecks and implement practical process improvements.

Office & Administrative Operations

• Oversee day-to-day operations of the Chairman’s office; coordinate vendors, invoicing, and budget tracking.
• Support onboarding/logistics for visiting executives and new leadership hires; collaborate closely with other EAs.

Relationship Management & Culture

• Serve as a trusted gatekeeper and representative of company values in all internal/external interactions.
• Show sound judgment, diplomacy, and composure in time-critical situations.

Personal Support

• Manage elements of the Chairman’s personal calendar, travel, and household logistics where needed.
• Coordinate family/guest arrangements, personal appointments, and special occasions with tact and confidentiality.

What We’re Looking For

• Bachelor’s degree; 10+ years of relevant executive support experience (Chairman/CEO level preferred).
• Native Turkish and fluent English with crisp written and verbal communication.
• Outstanding organization and prioritization skills; comfort handling multiple moving parts under time pressure.
• Analytical, solution-oriented mindset and calm execution in fast-changing contexts.
• High attention to detail, reliability, and impeccable ethics.
• Collaborative team player able to build trust across all levels and functions.

Location: Istanbul (HQ) with flexibility for occasional travel.

Confidentiality: Company name is not disclosed at this stage.