Executive Assistant

Overview
We are seeking a dynamic and highly organized Executive Assistant to join our team and provide exceptional administrative support to our leadership. This role is vital in ensuring smooth daily operations, managing complex schedules, coordinating projects, and facilitating effective communication across departments. The ideal candidate will demonstrate a proactive attitude, excellent organizational skills, and a passion for streamlining processes to help our executives focus on strategic priorities. This paid position offers an exciting opportunity to develop your administrative expertise within a vibrant, fast-paced environment.

Responsibilities

• Manage and maintain detailed calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and events with precision.
• Coordinate and organize a variety of events, including meetings, conferences, and team-building activities, ensuring all logistics are handled seamlessly.
• Provide comprehensive executive administrative support such as preparing correspondence, proofreading documents, transcribing notes, and managing incoming communications with professionalism.
• Handle complex data entry tasks and maintain accurate filing systems both digitally and physically to ensure easy retrieval of information.
• Oversee office management duties including supply procurement, equipment maintenance, and front desk responsibilities to create an efficient work environment.
• Assist with project coordination by tracking deadlines, preparing reports, and liaising with internal teams to ensure timely completion of objectives.
• Manage multi-line phone systems with excellent phone etiquette while providing exceptional customer service to visitors and callers.
• Support personal assistant duties as needed, including travel arrangements, personal scheduling, and other administrative errands.
• Use office software such as Microsoft Office Suite (Word, Excel, PowerPoint) for document creation and editing; perform proofreading to ensure accuracy.
• Conduct transcription of meetings or interviews when required; support office-wide data entry initiatives for various projects.

Qualifications

• Proven experience in an executive administrative support or office management role with a strong background in clerical tasks and customer service.
• Demonstrated proficiency with Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and familiarity with DocuSign for electronic signatures.
• Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment.
• Excellent typing speed combined with meticulous proofreading skills to produce error-free documents.
• Experience with event planning and project coordination is highly desirable.
• Exceptional phone etiquette skills combined with professional communication abilities across diverse audiences.
• Ability to handle sensitive information discreetly while maintaining confidentiality at all times.
• Familiarity with multi-line phone systems and calendar management tools such as Microsoft Outlook Calendar is essential.
• Office experience that includes filing systems (digital and physical), data entry, front desk duties, and general clerical responsibilities. Join us as an Executive Assistant if you’re eager to contribute your organizational talents in a lively environment where your efforts directly impact our success! We value energetic professionals who thrive on multitasking, problem-solving, and supporting leadership through proactive administration—helping us achieve excellence every day!

Job Type: Full-time

Pay: From $40,000.00 per year

Benefits:

• Professional development assistance

Work Location: In person