Executive Assistant

Working Hours: 7:00 PM – 2:00 AM (Night Shift)

Working Days: Monday to Friday

Work Mode: Hybrid (3 days onsite, 2 days remote)

Gender Preference: Female

Job Summary

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative and operational support to senior management. The ideal candidate will be responsible for managing communications, calendars, documentation, and assisting with business operations while maintaining a high level of confidentiality and professionalism.

Key Responsibilities

• Oversee all incoming and outgoing communications, including emails, phone calls, reports, and internal correspondence
• Manage and maintain accurate filing of important documents such as reports, meeting notes, emails, and letters
• Assist in managing vending business operations
• Maintain and update dashboards related to inventory levels, product ordering, and operational tracking
• Manage the executive’s calendar, including scheduling meetings, rescheduling appointments, and providing daily briefings
• Act as a gatekeeper for internal and external stakeholders, including vendors, colleagues, clients, and customers
• Conduct research and prepare reports or presentations as required by the executive
• Plan and organize external events such as fundraisers, appreciation events, and other corporate activities
• Ensure all important information and documents are well-organized, both physically and electronically
• Maintain a high level of discretion, confidentiality, and professionalism at all times

Required Skills & Competencies

• Strong organizational and time-management skills
• Excellent verbal and written communication skills
• Ability to manage multiple tasks and priorities effectively
• Proficiency in MS Office and digital productivity tools
• Strong attention to detail and problem-solving skills
• Ability to work independently and collaboratively in a hybrid environment

Experience & Qualifications

• Previous experience in an administrative or executive support role is preferred
• Bachelor’s degree is an advantage but not mandatory

Job Type: Full-time

Pay: Rs90,000.00 - Rs120,000.00 per month

Application Question(s):

• Are you comfortable working in night shift which is 7 PM to 2 AM?

Education:

• Bachelor's (Preferred)

Language:

• English (Required)

Location:

• Karachi (Required)

Work Location: In person