Executive Assistant

OVERVIEW

The Executive Assistant (EA) is in charge of managing the Executive's schedules and communications. The EA is responsible for prioritizing emails and phone calls, as well as organizing meetings and business events.

DUTIES & RESPONSIBILITIES:

• Serve as the focal point for communication between Executive's, staff members, clients, and other outside partners.
• Control the flow of information in a timely and correct manner.
• Scheduling meetings and managing the schedules of Executive
• Ensure timely and accurate information flow management.
• Arrange meetings and manage the Executive's calendars.
• Make travel and accommodation arrangements.
• Compile a daily budget and create weekly, monthly, or quarterly reports.
• Manage the Executive's office by maintaining an inventory of the supplies.
• Prepare data for memos, emails, presentations, and reports used in internal and external communication.
• Record minutes of meetings.
• Distribute correspondence and screen and guide phone calls.
• Maintain and organize the office filing system.
• Arranged guest logistics.
• Support the Admin Department if needed.

SKILLS

• Be proactive and use good judgment when dealing with challenging situations.
• Telephone Skills, Verbal Communication.
• Microsoft Office Skills.
• Listening, Customer Focus, Organization, Informing Others, Handles Pressure, and Phone Skills.
• Supply Management
• Act with professionalism and integrity.
• Own mistakes and share your knowledge to prevent repeating the same error within your department or division.
• Keep sensitive information confidential.
• Follow through on commitments.
• Work well both autonomously and within a team.
• Display a positive, approachable attitude.
• Support each other; we all work within the same company.

QUALIFICATION & KNOWLEDGE

• Minimum 3 years’ experience in a similar position.
• Detail-oriented, efficient and organized professional.
• Proficiency with Microsoft Office applications.
• Excellent written and verbal communication skills.
• Preferably holding a diploma in admin /secretarial field.
• Valid Qatar Driving License