Clinic Administrator & Front Desk Coordinator

Mind Institute is a leading multidisciplinary therapy clinic in Qatar, dedicated to providing high-quality, evidence-based therapeutic services for individuals and families. Our licensed clinicians deliver psychology, speech and language therapy, occupational therapy, physiotherapy, and ABA therapy within a supportive and professional environment.

We are seeking a skilled Clinic Administrator and Front Desk Coordinator to support our therapy services. This role is essential to the smooth daily operation of the clinic and to ensuring a positive, organized experience for our clients and clinical team.

Key Responsibilities

• Manage appointment scheduling, rescheduling, confirmations, and therapist diaries
• Support the daily administrative operations of the clinic
• Maintain accurate and confidential client records
• Coordinate client communications, inquiries, and follow-ups professionally
• Provide administrative support to therapists and management
• Ensure a welcoming and organized front desk environment

Requirements

• Bachelor’s degree in Administration, Business, or a related field
• Previous administrative or front desk experience (healthcare experience is an advantage)
• Strong organizational and communication skills
• Ability to manage multiple tasks in a structured and calm manner
• Proficiency in MS Office and scheduling systems
• Bilingual in Arabic and English
• Professional attitude with a willingness to learn and grow

I would also like to add a section about our offerings to attract the right talent:

What We Offer

• Structured and professional clinical environment
• Growth opportunities within a multidisciplinary team
• Supportive leadership and clear operational systems

If you are organized, proactive, and committed to delivering excellent client service in a healthcare setting, we would like to hear from you.

Job Type: Full-time