Executive Assistant

Employment Type: Full-Time, Onsite

About Us

Datavault AI, along with its event-technology subsidiary Event Citadel (formerly CompuSystems), operates across a diverse portfolio of technology and service divisions.

Datavault AI Inc. delivers high-performance computing software, Web 3.0 data-management solutions, and advanced audio technologies to a broad range of industries. Its Acoustic Science division licenses spatial and multichannel HD audio technologies—including ADIO®, WiSA®, and Sumerian®—to customers in sports & entertainment, events & venues, automotive, finance, and other sectors.

Event Citadel (formerly CompuSystems), founded in 1976, is a trusted provider of end-to-end event technology solutions, offering registration, ticketing, lead retrieval, and attendee-engagement services for events of all sizes across trade, association, corporate, and government markets.

Job Description

This is not your typical administrative role. We’re looking for someone who is highly organized, proactive, and thrives in a fast-paced environment. You’ll be a strategic partner to the CMO helping manage their time, priorities, and follow-through across multiple departments. You’ll play a key role in keeping the business running smoothly behind the scenes.

Key Responsibilities

• Calendar & Meeting Management
  • Own and manage a complex, ever-changing calendar with precision.
  • Schedule and coordinate internal and external meetings, ensuring alignment with priorities.
  • Prepare agendas, take detailed meeting minutes, and track action items to completion.
• Operational Support
  • Act as a liaison between the CMO and internal teams, ensuring timely follow-ups and communication.
  • Assist in project tracking, reporting, and execution across various business functions.
  • Help organize and prioritize the CMOs workflow, inbox, and strategic initiatives.
• Business Coordination
  • Support cross-functional collaboration and ensure alignment on key initiatives.
  • Maintain confidentiality and handle sensitive information with discretion.
  • Contribute to process improvements and operational efficiencies.

Qualifications

• 5+ years of experience in an Executive Assistant or Chief of Staff-type role, preferably in a startup or tech environment.
• Exceptional organizational and time management skills.
• Strong written and verbal communication abilities.
• Ability to anticipate needs, think critically, and offer solutions.
• Comfortable with ambiguity and rapid change.

What We Offer

• Competitive salary and benefits package.
• A fast-paced, high-impact work environment.
• Opportunity to work closely with executive leadership.
• The chance to work with cutting-edge technologies and make a significant impact.
• A culture of innovation, ownership, and growth.