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Virginia Community College System

Executive Assistant

Posting Summary

Working Title

Executive Assistant

Role Title

Gen Admin Supv II/Coord II

Role Code

19222-FP

FLSA

Exempt

Pay Band

Position Number

28000706

Agency

Northern VA Community College

Division

NV280-Provost Medical Educ Ctr

Work Location

Fairfax County - 059

Hiring Range

Commensurate with Experience (Up to $80k max)

Emergency/Essential Personnel

EEO Category

E-Paraprofessional

Full Time or Part Time

Full Time

Does this position have telework options? -Telework options are subject to change based on business needs-

Does this position have a bilingual or multilingual skill requirement or preference?

Work Schedule

schedule will based on business needs.

Sensitive Position

Job Description

General Description:
Reporting directly to the Medical Education Campus Provost, the Executive Assistant provides comprehensive administrative support to the Provost. The Executive Assistant represents the Provost to others and serves as the gatekeeper for internal and external contacts that may include students, faculty, college staff, and community/employer stakeholders.

Duties and Tasks:

Conserves the Provost’s time by reading, researching, and routing correspondence – drafting letters and documents
Collecting and analyzing information
Obtaining meeting minutes and initiating telecommunications.
Maintains the Provost’s appointment schedule by planning and scheduling meetings, conferences, travel, and teleconferences.
Schedules meetings using video conferencing technology.
Serves as first point of contact for calls to the Provost and answers or directs inquiries.
Prepares the necessary documents and tracks HR functions within the division.
Understands information security and maintains confidentiality.
Prepares reports by collecting and analyzing information.
Reviews and analyzes budget information.
Ensures operation of equipment.
Maintains professional and technical knowledge by attending educational workshops
Review professional publications
Establishing personal networks and participating in professional societies.
Contributes to team effort by accomplishing tasks related to special projects.
Works independently on projects.
Other duties as assigned.
Make regular requests from employees for updates and input on college decisions and share feedback with supervisors for inclusion in the NOVA Brief.

*This position is not eligible for telework.

This position is only open to current NOVA employees.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

Required KSAs:

Excellent written and verbal communication skills
Strong management skills, advanced organizational ability and the ability to design, develop and implement campus-wide projects and procedures.
Ability to pay attention to detail
Ability to exhibit sound judgment with the ability to prioritize and make decisions
Organization skills
Ability to multitask
Ability to be a team player capable of cultivating productive working relationships across the College
Ability to work independently and use sound judgment to multi-task, prioritize and make immediate decisions on issues that arise on a daily and constant basis is essential.
Ability to use discretion and diplomacy in dealing with urgent and sensitive issues involving students and/or campus incidents.
Advanced writing and editing abilities to draft original work, analyze content for the provost and synthesize notes.
Advanced level of computer and technical skills to design new reporting tools.
Ability to organize, prioritize and manage administrative workload.
Ability to supervise part-time administrative assistant(s) and work-study students.
Ability to make administrative decisions and to resolve administrative issues independently.
Knowledge of college policies and procedures

Minimum Work Experience:

Experience with computer databases, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel).
Budgeting experience in clerical or administrative positions in varied complex work environments.
Supervisory experience in clerical or administrative positions in varied complex work environments.

Additional Considerations

Additional Considerations:

Experience supporting a senior-level executive in an institution of higher education.
Experience in college operations relating to supervising. budgeting, human resources and working with Microsoft Office Suite.

Operation of a State Vehicle

Supervises Employees

Yes

Required Travel

n/a

Posting Detail Information

Posting Number

CLS_4335P

Recruitment Type

Agency Employee Only - E

Number of Vacancies

Position End Date (if temporary)

Job Open Date

03/03/2026

Job Close Date

03/11/2026

Open Until Filled

Agency Website

Contact Name

Email

Phone Number

Special Instructions to Applicants

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link:

Additional Information

Northern Virginia Community College (NOVA) is the largest public institution of higher education in the Commonwealth of Virginia and one of the largest community colleges in the nation. NOVA enrolls nearly 75,000 students on its six campuses in Alexandria, Annandale, Sterling, Manassas, Springfield, and Woodbridge, as well as through NOVA Online and high school dual enrollment programs. The College offers more than 100 affordable associate degree and certificate programs to help our students reach their academic and professional goals in some of the most in-demand careers.

At NOVA, we are deeply committed to fostering an inclusive community for all students, faculty, and staff, and our diverse workforce is representative of this commitment. To this end, we encourage all applicants seeking to add value through their diverse backgrounds, experiences, and interests to consider employment opportunities with NOVA. To learn more about NOVA’s commitment to inclusive excellence, please visit our website.

NOVA offers eligible employees a benefits package that includes a comprehensive health and dental insurance program, generous paid leave, deferred compensation plans, paid parental leave, state employee discounts, and a solid and secure retirement program.

We strive to ensure our employees have the tools and development opportunities to support and promote NOVA’s mission. For more information about NOVA and its programs and services, please visit our website at

The security of our students, faculty, and staff is very important at NOVA. Please take a moment to review NOVA’s Annual Security Reports.

**This position is only open to current NOVA employees.

Background Check Statement Disclaimer

The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

EEO Statement

The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.

ADA Statement

The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

E-Verify Statement

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

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