Executive Assistant

Executive Assistant — Job Description

We’re looking for a positive, detail-loving, research-obsessed team player to join Oxyfresh in a high-impact support role. This is for someone who genuinely enjoys digging into the details, organizing complexity, and making things run smoother and smarter. Someone who finds satisfaction in clean spreadsheets, well-structured research, clear documentation, and helping a team win.

If you love showing off your attention to detail, tracking moving pieces without missing a beat, and supporting leaders so they can operate at their highest level, you’ll thrive here.

This role supports both the President and the VP of Product Development, sitting at the intersection of strategy, product innovation, and execution. You’ll help us stay organized, informed, and moving forward all while staying connected to the voice of the customer.

Key Responsibilities

Support

· Manage and prioritize calendars for two senior leaders with awareness of strategic priorities

· Travel coordination and expense report management

· Prepare agendas, meeting materials including PowerPoint presentations

· Track cross-functional projects and key deadlines

· Ensure follow-through and accountability on executive priorities

Documentation/Research

· Assist VP of Product Development with research, documentation, testing coordination, timelines, and project tracking

· Organize product roadmaps, certification timelines, and regulatory milestones

· Support cross-functional communication between R&D, marketing, supply chain, and leadership

Customer Experience

· Greet our partners as they arrive to our offices

· Field customer inquiries by phone and email as a backup when our partner & customer relations team is on vacation or out sick

· Respond to customer inquiries with professionalism, empathy, and a smile

· Identify recurring themes or trends from customer interactions and share insights with leadership

Requirements

· Strong research and data analysis skills

· Advanced proficiency in Excel and PowerPoint

· Exceptional attention to detail (you catch what others miss)

· Structured thinker who can distill complexity into clarity

· Comfortable working with financial, product, and market data

· Professional communicator capable of interacting with vendors and customers

· Discreet and highly trustworthy

· Proactive and self-directed

Our Core Values:

· Do the Right Thing: These are the fundamentals of being the kind of human being who makes the right call for our customers, our team, and our brand.

· Play Full Out: We tackle everything head-on with a ‘can and will do’ attitude, often thinking beyond our roles to get great sh*t done.

· Be a Good Teammate: Where ‘we did it’ feels better than ‘I did it.’ We're dedicated, collaborative, and do what it takes to support and care for each other.

· Embrace Growth: We're each creating movement towards a healthier mind & body and spirit. We lean in hard to challenging our own beliefs, paradigms and habits to reinvent ourselves at every opportunity.

· Have Fun: We balance our hard work with laughter, wins, and crazy stories, epic office pranks, or a little friendly competition. Whether you're the life of the party or the quiet observer, when we have fun together, we make magic happen.

What We Offer:

· Competitive pay and annual bonus opportunities.

· Comprehensive health, dental, and vision benefits.

· Paid Time Off (PTO) to recharge and relax.

· Work-from-home Fridays for flexibility.

· IRA matching program to support your future.

Notice to Third-Party Agencies:

Oxyfresh understands the value of professional recruiting services. However, we are not accepting resumes from recruiters or employment agencies for this position. In the event we receive a resume or candidate referral from a third party without a signed agreement in place, we reserve the right to pursue and hire that candidate without any financial obligation.

Pay: From $70,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Work Location: In person