Executive Assistant

Administrative Coordinator II – Development Office (Contract)

Location: New York, NY 10029

Schedule: Monday–Friday | 8:00 AM – 4:00 PM

Hours: 37.5 per week

Contract Duration: 13 weeks

About Us

Pride Health is a minority-owned healthcare staffing firm that connects skilled clinical and non-clinical professionals with leading hospitals and healthcare organizations nationwide. As part of Pride Global, we deliver flexible workforce solutions while supporting quality patient care and career growth for healthcare professionals.

Position Overview

A leading academic health system in New York is seeking an experienced Administrative Coordinator II to support senior leadership within its Development Office. This role partners closely with executive leadership and senior stakeholders to coordinate high-level fundraising initiatives, board engagement activities, and strategic campaign operations.

This is a highly visible position requiring discretion, executive-level communication skills, and strong project coordination experience.

Key Responsibilities

• Partner with executive leadership to plan, coordinate, and track strategic development initiatives.
• Support implementation and reporting of donor proposals and fundraising campaigns.
• Maintain executive dashboards summarizing key priorities and critical path projects.
• Prepare presentations, reports, and materials for board and trustee meetings.
• Coordinate quarterly sub-committee and board meetings (agenda setting, materials preparation, follow-ups).
• Serve as liaison between senior leadership, trustees, major donors, and internal departments.
• Supervise and provide direction to Development Associates.
• Assist with departmental budget preparation, tracking, and reporting.
• Monitor project timelines to ensure initiatives are completed on schedule and within scope.
• Manage executive correspondence, calendar coordination, travel arrangements, and expense reporting.
• Screen and prioritize communications to ensure timely follow-up and resolution.
• Collaborate cross-functionally to support capital campaign initiatives and fundraising objectives.
• Perform additional administrative and operational duties as assigned.

Required Qualifications

• Bachelor’s degree in Business Administration or related field.
• Minimum 5 years of progressive administrative or business operations experience.
• Experience supporting senior or executive-level leadership.
• Demonstrated experience coordinating major administrative functions or large-scale projects.
• Prior supervisory or team leadership experience.
• Strong budgeting and reporting exposure.
• Excellent written and verbal communication skills.
• Advanced proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
• Exceptional organizational skills and attention to detail.

Preferred Qualifications

• Experience in healthcare, higher education, nonprofit, or development/fundraising environments.
• Familiarity with fundraising CRM systems (e.g., Raiser’s Edge).
• Master’s degree in related field.

Benefits Disclosure

Pride Health offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto and home insurance, pet insurance, and employee discounts with preferred vendors.

EEO Statement

Pride Health is an Equal Opportunity Employer. We are committed to creating an inclusive and diverse workplace and do not discriminate based on race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, genetic information, or any other characteristic protected by federal, state, or local law.