Executive Assistant

Executive Support to the Founder/President (50%)

• Manage a complex, high-volume calendar; prioritize sensitive and time‑critical matters; ensure optimal use of the Founder/President’s time; and coordinate with stakeholders to align scheduling with organizational priorities.
• Plan and coordinate comprehensive travel itineraries, meeting logistics, and conference schedules.
• Serve as a professional and welcoming representative of EMC in all interactions with internal and external stakeholders.
• Develop agendas, briefing materials, and run‑of‑show documents for meetings, events, and site visits.
• Support high‑priority projects as assigned, exercising sound judgment and discretion at all times.

• Monitor key deadlines, commitments, and follow-ups to ensure timely execution of priorities.

Board of Directors Support & Coordination (25%)

• Coordinate all logistics for quarterly Board meetings and committee meetings—including securing venues, managing invitations, arranging technology support, and coordinating catering.
• Provide onsite assistance during meetings, including timekeeping, technical troubleshooting, and detailed minute‑taking.
• Maintain and manage the Board portal, ensuring all materials, documents, meeting minutes, and resources are current, well-organized, and easily accessible to Board members.
• Prepare meeting folders, print materials, and ensure that all Board-related documentation is organized and accessible.
• Serve as the primary logistical contact for Board members, assisting with scheduling, travel, and general inquiries.

• Track Board and committee action items and follow up with internal stakeholders to ensure timely execution and documentation.

Office Management & Administrative Support (25%)

• Greet and host guests warmly, maintain a professional and welcoming office environment.
• Assist with staff travel, event coordination, and all‑team meeting logistics.
• Schedule internal meetings, manage reminders, and arrange catering as needed.
• Maintain accurate, organized digital and physical records across the organization.
• Monitor office supplies, vendors, and general office needs to ensure smooth day-to-day operations.

• Mission Oriented: Translates the mission into team or project priorities and connects daily work to broader departmental goals.

• Relationship Building and Collaboration: Builds strong relationships across teams, promotes collaboration, and helps create a positive and inclusive work environment.
• Accountability: Manages timelines, resources, and deliverables and ensures clarity of roles and expectations for others.
• Communication: Provides clear direction and feedback, communicates progress and challenges to leadership, and ensures transparency within the team.
• Resilience and Adaptability: Guides the team or project through change, problem solves under pressure, and models steadiness during transitions.

• Solution Oriented: Diagnoses root causes and develops actionable solutions that improve efficiency and team performance.

• 5+ years of experience as an Executive Assistant supporting senior leadership.
• Strong interpersonal skills and the ability to interact effectively with a wide variety of stakeholders.
• High proficiency in Microsoft Office and related technologies.
• Technical savvy and ability to quickly learn and adapt to new tools, platforms, and systems.
• Experience with CRM systems; Salesforce preferred.
• Experience with project management tools; Monday preferred
• Professionalism, discretion, and the ability to thrive in a fast‑paced environment.
• Excellent interpersonal skills (external-facing people + relationship building)
• Genuine passion for EMC’s mission and values.

• 
  Extensive computer use, reading, writing, analysis, attention to detail, and ability to focus and execute job duties in a timely manner
• Regular, punctual in-person attendance at EMC’s office in accordance with EMC’s hybrid-remote schedule
• In the case of work conducted remotely, the position requires reasonable access to phone, email, and video conference and a dedicated place to work that is reasonably free from interruption.