Executive Assistant

How This Role Makes an Impact

ImagineSoftware is a growing company, and we are inviting an energetic Executive Assistant to join our team! The Executive Assistant is critical to maintaining organization and driving efficiency for our Executives. The Executive Assistant is responsible for providing comprehensive administrative support and assisting in key meeting preparation and deliverables.

If you are looking for a place that offers a challenging and fast-paced environment, look no further! We are always looking for quality people to join our growing team.

Essential Job Duties

• Provide comprehensive support to the executive team; anticipate needs, think critically, offer solutions to problems with professionalism and confidentiality
• Provide sophisticated calendar management, prioritizing inquiries and requests to ensure smooth day-to-day operations
• Arrange and manage logistics for high impact meetings including travel arrangements, drafting agendas, developing and distributing relevant meeting materials, and ensuring technology is working in advance
• Travel to large meeting sites to ensure proper set up and smooth meeting operations
• Serve as primary point of contact for all internal and external inquiries regarding executives and keep them well informed of upcoming commitments and responsibilities, following up appropriately
• Responsible for confidential and time sensitive material
• Represent the executive team and overall organization; serve as a liaison with partner vendors, employees, and clients
• Other duties as assigned

Education and/or Experience

Bachelor's Degree preferred, 3+ years professional office experience required

Qualifications

• Positive and forward-thinking attitude
• Proficient with Microsoft Office, specifically Excel and PowerPoint
• High energy, ability to learn and apply new materials quickly
• High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, community leaders, clients, and partners.
• Attention to detail, excellent organizational skills
• Ability to act independently to determine priority, methods, and procedures on new assignments
• Proven ability to exercise diplomacy and discretion
• Ability to work independently with minimal supervision
• Willingness to work a flexible schedule
• Maintain a professional appearance and provide a positive company image to the public
• Ability to adapt quickly to change

Employment Type

Full-Time, Non-Exempt

Reporting Structure

President/CEO

Work Environment

Working conditions are normal for an office environment. Work will require travel up to 25% of the time. Work requires flexibility including occasional weekend/evening work and overnight travel.

At ImagineSoftware, we have a role to play in contributing to an inclusive world. We work every day to lead with our values and beliefs that enable you to develop your potential and bring your full self to the workplace. Our culture of diversity and inclusion enables more creative thinking and better ideas for addressing a more diverse market. We hire driven people from all backgrounds because it makes us a great company, and because it’s the right thing to do. If you share these values, you will find a home at ImagineSoftware.