Administrative Assistant

Administrative Assistant

Pay Rate: 32-36 per hour

• Work Schedule: Hybrid (Remote and On-site balance).
• Weekly Hours: 30–40 hours per week.
• 6 Month contract to start through Randstad

This hybrid role provides critical administrative and operational support to the procurement lifecycle. You will serve as a key coordinator between vendors, internal stakeholders, and the finance department to ensure seamless purchasing operations. Beyond procurement, you will handle executive-level administrative tasks, including meeting organization and travel management, requiring high levels of discretion and organizational expertise.

Core Responsibilities

• Procurement Lifecycle Management: Manage the end-to-end vendor onboarding process and prepare formal purchase requisitions.
• Purchase Order (PO) Administration: Issue POs, coordinate necessary approvals, and monitor delivery statuses to ensure timely receipt of goods and services.
• Financial Coordination: Partner closely with Accounts Payable to resolve billing discrepancies or payment issues.
• Data & Records Maintenance: Maintain accurate vendor records within ERP systems and manage procurement-related documentation in SharePoint or other document management systems.
• Executive Administrative Support: Organize complex meetings, manage high-volume Outlook calendars, and handle travel and expense reporting via Concur.
• Reporting & Analytics: Utilize Excel to track department spend, generate PO reports, and maintain accrual lists for financial forecasting.

Requirements & Skills

Technical Proficiency

• Procurement Platforms: Expertise in navigating and utilizing platforms such as Ariba, Oracle, or Coupa .
• Advanced MS Office: Highly proficient in Excel (Pivot tables, tracking reports) and Outlook .
• Financial & ERP Systems: Experience with ERP system navigation and expense management via Concur .
• Document Management: Skilled in using SharePoint or similar digital filing systems.

Professional Competencies

• Communication: Excellent written and verbal communication skills for interfacing with vendors and senior leadership.
• Organization: Strong organizational skills with a proven ability to manage multiple priorities in a fast-paced environment.
• Problem-Solving: Sharp attention to detail and the ability to resolve complex billing or logistical issues independently.
• Experience: Proven track record as an executive or administrative assistant.

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Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.