Executive Assistant

Lewis & Clark Capital (LACC) is the private equity investing arm of a family office (Lewis & Clark Holdings). We take a selective, pragmatic, and operator-focused approach to investing in the lower middle-market, and partner with successful founders and operators to help realize their vision of moving beyond success to significance.

We take pride in our hardworking, tight-knit team and a company culture that is both welcoming and collaborative. While our environment is fast-paced, we balance it with relaxed social activities and an emphasis on supportive teamwork.

We are seeking an Executive Assistant to provide support and reporting functions to the Lewis & Clark Capital Managing Directors, the Lewis & Clark Capital Team, and related business constituents.

Essential Duties and Responsibilities include the following.

• Provides overall coordination and support for Lewis & Clark Capital leadership team in order to help foster a high performing environment
• Acts as the Managing Director’s representative in dealings with third parties by exercising considerable judgment and discretion.
• Prioritizes and handles various incoming and outgoing correspondence.
• Independently provides general office and special project support as needed, ranging from routine to complex. Work closely with other Executive Assistants to support the LACC team as required.
• Coordinates the scheduling of individual calendars and on-site facilities/conference rooms.
• Assists with presentation and pitch decks for business meetings, i.e., pitch meetings, board of director meetings, shareholders, etc. May be requested to take meeting minutes.
• Manages corporate documentation (filing, printing, binding, etc.).
• Initiates correspondence; drafts letters and documents; collects and analyzes information; initiates telecommunications.
• Conducts research, reserves, and processes travel arrangements and provides travel support to Managing Directors. May also provide support to other team members as needed.
• Performs varying degrees of data entry and other clerical duties.
• Accurately create email and mail correspondence accordingly.
• Prepare all personal and business reimbursable expense reports.
• Organizes annual calendar of events internally and externally.
• Updates and coordinates with other LACH entities when necessary.
• Coordinates board meeting schedules
• Personal administrative support as needed.

Education

• Bachelor’s degree in Business Administration, Communications, Organizational Leadership, or a related field preferred.
• Equivalent professional experience supporting senior executives in complex, fast-paced environments will also be considered

Qualifications

Executive Support & Business Acumen

• 5+ years of experience supporting senior executives, leadership teams, or partners in a fast-paced and dynamic organization.
• Demonstrated ability to anticipate executive needs, proactively manage priorities, and operate with a high degree of professionalism and sound judgment.
• Experience interacting with executives, board members, investors, and senior stakeholders in high-stakes or time-sensitive situations.
• Excellent written and verbal communication skills.
• Ability to build trusted relationships across teams while maintaining professionalism and discretion.

Confidentiality & Professional Judgment

• Strong understanding of confidentiality, discretion, and professional boundaries.
• Proven ability to manage highly sensitive information and communications with the highest level of integrity and trust.

Technology & Systems Proficiency

• Advanced proficiency with modern office technology including Microsoft Office or Google Workspace, calendar and scheduling systems, document management tools, and communication platforms (e.g., Slack, Teams, Zoom).
• Comfortable working across multiple technology systems and capable of basic troubleshooting of office technology and communication tools to maintain operational continuity.
• Demonstrates curiosity and openness to exploring emerging technologies, including AI tools, to improve productivity, streamline administrative processes, and enhance overall office efficiency.
• In collaboration with other team members, willing to test and deploy tools that improve workflow, documentation, scheduling, and communication.

Problem Solving & Critical Thinking

• Strong analytical and critical thinking abilities with the capacity to quickly assess situations, identify solutions, and make sound decisions in real time.
• Resourceful and proactive in addressing issues before they escalate.

Organization & Execution

• Exceptional organizational and time-management skills with the ability to manage multiple competing priorities with accuracy and attention to detail.
• Strong follow-through and commitment to delivering high-quality work.