Executive Assistant

Position Summary:

Provides administrative support to the VP of Finance & Controller and accounting assistance and support to the Finance Department and Information Technology Department. Includes a wide variety of administrative/clerical type duties.

Reporting Relationship:

Reports directly to the VP of Finance & Controller

Essential Functions/Responsibilities:

• Works in a cooperative manner with management, coworkers, customers, and vendors; seeks to support LAMMICO’s mission and vision in daily operations
• Meets assigned target dates and objectives; helps ensure that departmental quality, service, and productivity standards are met
• Providing excellent customer service to both internal and external customers
• Prepares business correspondence, memorandums, forms, and various reports
• Courteously handles incoming telephone calls, mail, and sets up department meetings and lunches as directed by VP of Finance & Controller and VP of Information Technology
• Assist VP of Finance & Controller with the preparation and organization of Board and Committee Meetings, including updating of information packet in Diligent Board Books for the Investment and Budget Committee meetings
• Circulate minutes for approval to Board and Committee members
• Updates power point presentations, meeting agendas and meeting minutes for VP of Finance & Controller
• Performs bank transfers, monitors and reports bank balances daily
• Serves as an Administrator for the banking platform and is responsible for ensuring that roles and responsibilities are up to date
• Works cooperatively with the bank personnel on any banking related issues
• Maintains check books in Excel for all companies daily
• Input and maintain the logging and collection of letters of credit for reinsurance. Sets up and maintains accounting files in electronic document retention software.
• Coordinates travel, meeting and appointment arrangements for Finance and IT Department staff, as necessary
• Prints all operating checks and obtains second signature approval, if needed
• Electronically filing of all check registers, check copies and other documents as requested by the Controller, timely
• Processes and notifies the department of updates to Finance Department Accounting Manual
• Aids and assists with requests from independent auditors, as needed
• Assists in preparation of the necessary letters to be included in the mailing of Annual and Quarterly Statements to State Insurance Commissioner
• Brings all filings to be mailed by certified mail to the post office

Secondary Functions/Responsibilities:

• Serves as a backup for remote deposit
• Primary backup with the mailing of invoices
• Assists in the dividend payment process
• Assists Senior Accounting staff with special projects
• Other responsibilities and special projects as assigned

Education, Experience and Skills

Required:

• High school diploma
• Minimum two years general accounting and administrative experience
• Strong customer focus and team orientation
• Ability to appropriately handle confidential or sensitive company information
• Excellent communication skills with the ability to interact and work effectively with employees at all levels within the organization
• Ability to manage time, set priorities, and work independently
• Excellent organizational skills
• Proficiency in the use of Microsoft Office Programs, Teams and Sharepoint

Desired:

• Insurance industry experience
• General knowledge of medical professional liability insurance products/coverages

Job Type: Full-time

Pay: $47,900.00 - $53,910.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• Executive Assistant: 5 years (Required)

Work Location: In person