Executive Assistant

We are seeking an experienced Executive Assistant to provide high-level administrative and scheduling support to senior executives who frequently travel between New York and Abu Dhabi. This role requires exceptional organization, discretion, and flexibility, with a strong understanding of global time-zone coordination and executive priorities.

The ideal candidate will serve as a trusted partner—anticipating needs, managing complex schedules, and ensuring seamless day-to-day operations in a fast-paced, executive-facing environment.

Location: New York, NY

Schedule: Monday–Friday, 8:00 AM–5:00 PM (must support executives operating on Abu Dhabi time)

Salary: $110,000 annually

Employment Type: Full-Time

Key Responsibilities

Executive & Scheduling Support

• Manage complex executive calendars, prioritizing meetings based on urgency and business impact.
• Schedule meetings, events, trainings, offsites, and travel across multiple time zones, including Abu Dhabi.
• Book meeting rooms, external venues, and travel accommodations as needed.
• Register visitors using appropriate internal systems and ensure meeting logistics are prepared in advance.
• Prepare and distribute agendas, record meeting notes, and share minutes as requested by executives.

Document & Information Management

• Maintain accurate contact lists and organized filing systems.
• Handle confidential documents and sensitive information with the highest level of discretion.
• Prepare internal memos, correspondence, and documentation for executive review.
• Track unit expenditures and business expenses; maintain accurate records.
• Manage document signatures and maintain required records.
• Maintain a centralized contracts database and cross-check agreements with internal and external stakeholders.

Additional Support

• Provide ad hoc administrative and operational support based on evolving team and business needs.
• Act as a key point of coordination between executives and internal and external stakeholders.

Qualifications & Experience

• Bachelor’s degree preferred.
• 5–10 years of experience in an Executive Assistant or similar senior administrative role.
• Experience supporting senior leaders in fast-paced, global, or executive-facing environments.
• Proven ability to manage multiple priorities under time pressure.

Core Competencies

• Strong organizational, prioritization, communication, and interpersonal skills.
• High level of integrity and discretion; trusted right-hand to executives.
• Customer-first mindset with a calm, professional demeanor.
• Strong relationship-building skills that enhance both personal and business success.
• Team-oriented, adaptable, and dependable under pressure.
• Positive attitude with a commitment to professional excellence and integrity.

Equal Opportunity Employer

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, or any other characteristic protected by law.