Executive Assistant

Job Title: Executive Assistant

Role Overview

We are seeking a high-energy detail-oriented Executive Assistant to act as a force multiplier for our partnership team. This isn’t a "sit back and wait" role; we need a proactive partner who can manage complex calendars, oversee sales deal flow, and keep our financial accuracy in tight order. The ideal candidate thrives in a fast-paced environment and possesses the "ownership" mentality required to drive projects to completion without constant supervision.

The ideal candidate is proactive and detail-oriented with the ability to act as the right hand to the partners.

Core Responsibilities

o Manage light bookkeeping and expense reimbursements.

o Provide oversight into active sales deals, ensuring that stakeholders are updated and nothing falls through the cracks.

o Monitor the sales pipeline and alert leadership to bottlenecks or urgent priorities.

o Manage a complex, fast-moving calendar, prioritizing high-value meetings.

o Act as the primary point of contact for partner follow-ups, ensuring external relationships are nurtured, and tasks are executed.

Administrative Excellence:

o Anticipate needs before they arise and take initiative to solve problems.

o Draft high-level correspondence and ensure the executive’s time is spent on the highest-priority tasks.

Key Requirements & Skills

Experience: 3+ years in an EA, Operations, or Project Coordination role.

Financial Literacy: Solid understanding of bookkeeping principles and budget coordination.

Tech Savvy: Proficiency in Outlook and advanced scheduling tools.

The "It" Factor:

o Fast-Paced: You move quickly but don't sacrifice accuracy.

o Motivated: You are driven by results and take pride in "leveling up" the executive you support.

o Initiative: You don't wait for a to-do list; you create it

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Experience:

• Executive administrative support: 3 years (Required)

Work Location: In person