Executive Assistant

Job Overview
We are seeking a dynamic, and highly organized Executive Assistant to join our team! This vital role offers the opportunity to support our CEO by managing schedules, coordinating projects, and handling a wide range of administrative tasks with enthusiasm and precision. The ideal candidate will thrive in a fast-paced environment, demonstrate exceptional organizational skills, and possess a proactive attitude to ensure smooth daily operations. If you’re passionate about providing top-tier administrative support and eager to contribute to a vibrant workplace, this position is perfect for you!

Duties

• Manage and maintain executive calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and events efficiently.
• Preparing detailed itineraries.
• Handle correspondence via phone, email, and written communication with professionalism and courtesy, demonstrating excellent phone etiquette.
• Prepare reports, presentations, and documents through proofreading, transcription, data entry, Microsoft Office applications, Canva, Slack, etc.
• Organize files, maintain records, and oversee filing systems to ensure easy retrieval of information.
• Assist with event planning for company meetings, conferences, and special events from inception to execution.
• Provide personal assistant support as needed—managing personal appointments or errands for executives.
• Use office management skills to streamline administrative processes and improve overall office efficiency.

Experience

• Proven experience as an executive assistant or in a similar administrative role with at least several years of office experience.
• Demonstrated expertise in calendar management using Microsoft Outlook Calendar and Google Workspace tools.
• Strong proficiency in Microsoft Office Suite (Word, Excel PowerPoint) along with computer literacy across various platforms.
• Skilled in event planning, project coordination, data entry, filing systems, transcription and proofreading.
• Exceptional organizational skills with the ability to multitask effectively under tight deadlines.
• Excellent communication skills—both written and verbal—with a professional demeanor suited for front desk duties and customer service interactions.
• Prior experience supporting executives or high-level professionals in fast-paced environments will be considered an asset. Join us in this exciting role where your organizational prowess will empower our leadership team to succeed! We value energetic professionals who are eager to make a meaningful impact through dedicated administrative support—helping our organization run seamlessly every day!

Pay: $23.00 - $30.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: Hybrid remote in San Diego, CA 92101