Executive Assistant

Immediate Need: Executive Assistant at Prestigious Financial Firm (NYC | Hybrid)

A fast‑paced, prestigious financial firm is looking for a polished, proactive Executive Assistant to support senior leadership across global teams. This role is ideal for a strong EA who acts as a true partner, enjoys supporting the HR department, is involved in training and development initiatives, and has experience coordinating events. The firm offers a great culture, collaborative environment, and long‑term growth.

Responsibilities

• Manage complex calendars, meetings, and executive communications across multiple time zones
• Coordinate global travel, itineraries, and last‑minute changes
• Provide comprehensive administrative support to senior executives and global teams
• Partner with the HR department, supporting onboarding, training, and development initiatives
• Coordinate internal events, off‑sites, and firm‑wide programs
• Handle highly confidential information with professionalism and discretion
• Prepare and edit documents, presentations, and meeting materials
• Reconcile expense reports and maintain accurate records
• Assist with special projects and provide backup support to the administrative team

Requirements

• 4–7 years of Executive Assistant experience, ideally within financial services
• Bachelor’s degree required
• Strong Executive Assistant background with some event coordination experience
• Exceptional organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to manage shifting priorities and perform under pressure
• High integrity, sound judgment, and comfort handling sensitive information
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Proactive, flexible, and team‑oriented mindset