Executive Assistant

Job Description:

ABOUT US:

BOYS & GIRLS OF TRANSFORMATION MENTORING PROGRAM is a non-profit and Christian-based organization that serves youth between the ages of 10-17. Services provided are group mentoring, one on one mentoring, life skills training, academic enrichment, and educational services. The organization offers (4) programs: Afterschool Mentorship Program, Summer Mentorship Program, Parenting Mentorship Program, and a 12-week Saturday Mentorship Program.

POSITION SUMMARY:

Boys & Girls of Transformation Mentoring Program is seeking a highly skilled and organized Executive Assistant that will directly support the CEO. The position will consist of coordinating the day-to-day administrative duties that contribute to the overall efficient operations of our office. We're seeking a candidate that's timely, can work independently, multi-tasker, strong attention to detail, communicate effectively (written & verbal), exceptional writing skills, typing skills, Quick books proficient (a plus), strong organizational skills, and Microsoft Office proficient for this position. Soft skills such as polished, professional, kind, pleasant, engaging, cooperative, honest, and a positive attitude. The hours for the position are Monday-Friday from 8:00am-5:00pm. Polished appearance that includes business attire is a must. Must have reliable transportation. Grant Writing is a plus! Candidates with a strong Christian faith are encouraged to apply.

NO PHONE CALLS! NO WALK-IN'S! NO EMAILS!

RESPONSIBILITIES INCLUDES:

Excellent communications skills both oral and written.

Analyze & Improve Administrative Systems

Organize and schedule meetings and appointments.

Generate correspondence memos, letters, faxes, and forms.

Creation of Documents

Prepare and monitor monthly invoice.

Research current grant availability using organization software.

Update and develop data management systems.

Order office supplies.

Greet and provide general support to office visitors and create a great first impression.

Carry out administrative duties such as filing, typing, copying, binding, scanning, and etc.

Write letters and emails on behalf of organization.

Personal & Business Errands (must have a valid driver license and transportation).

Maintain and develop computer and manual filing systems.

Create Spreadsheets, Forms, and other documents.

REQUIRED EDUCATION AND EXPERIENCE:

5 years prior Administrative Experience

Skilled in Microsoft Office (Word, Excel, PowerPoint, Outlook)

Forms Software

Skilled in Google Suites

Associate Degree (a must)

Quick book (a plus)

Research Experience

KNOWLEDGE, SKILLS, & ABILITIES:

Excellent computer skills

Multi-Task and Strong attention to Detail

Excellent Writing Skills

Type at least 60 wpm

Excellent organizational and Communication skills.

Job Type: Full-time

Pay: $45,000.00 - $50,000.00 per year

Application Question(s):

• Do you have reliable transportation?

Education:

• Associate (Required)

Experience:

• 50 wpm: 5 years (Preferred)
• Google Suite: 5 years (Preferred)
• Quickbooks: 5 years (Preferred)
• Nonprofit management: 5 years (Preferred)
• Microsoft Excel: 5 years (Required)
• Microsoft Powerpoint: 5 years (Required)
• Microsoft Word: 5 years (Required)
• Creating Electronic Forms: 5 years (Required)
• Spreadsheets: 5 years (Required)

Language:

• English (Required)

License/Certification:

• Driver's License E (Required)

Work Location: In person