Executive Assistant

Job Title: Executive Assistant

Location: Charlotte, NC

Compensation: $35.00 – $40.00 / Hourly

Industry: Professional Services / Financial Services

Work Schedule: Monday–Thursday onsite, Friday remote

Benefits: This position is eligible for medical, dental, vision, and 401(k).

Contract Length: 6-7 Months

About Our Client:

Our client is a professional services organization seeking a detail-oriented Executive Assistant to support a group of senior professionals. This is a fast-paced environment where administrative professionals play a key role in ensuring operational efficiency and supporting leadership teams.

Job Description:

The Executive Assistant provides administrative coordination and support to a team of professionals, helping streamline operations and improve overall efficiency. This role relieves supported team members of administrative responsibilities so they can focus on business priorities. The position requires strong judgment, attention to detail, and the ability to proactively manage competing priorities while maintaining a high level of professionalism in all communications.

This individual works with limited supervision and exercises discretion in handling sensitive information, coordinating schedules, and managing logistics. The role also requires the ability to analyze requests, identify process improvements, and implement systems that create greater operational efficiency.

Key Responsibilities:

• Coordinate complex travel arrangements and manage expense reporting in a timely manner
• Proactively manage calendars, schedule meetings, and resolve scheduling conflicts
• Prepare meeting logistics including materials, locations, and communications
• Maintain and update contact databases and internal documentation
• Compile and prepare reports, presentations, charts, and other materials as needed
• Provide general office support including answering phones, greeting visitors, distributing mail, and maintaining files
• Take meeting notes and assist with document preparation and invoice processing
• Assist with projects that require independent judgment and interpretation of processes
• Support onboarding and training of new or junior administrative team members when needed

Qualifications:

• High school diploma required; Bachelor’s degree preferred
• 5+ years of experience working in an office environment, ideally in an executive support capacity
• Professional services, financial services, or legal industry experience preferred
• Strong proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
• Excellent verbal and written communication skills
• Strong organizational, prioritization, and multitasking abilities
• High attention to detail and ability to maintain confidentiality
• Strong problem-solving and critical thinking skills
• Ability to work effectively in a fast-paced, team-oriented environment
• Adaptable and comfortable managing multiple priorities

Perks:

• Hybrid work schedule with one remote day per week
• Opportunity to support senior leadership in a professional services environment
• Collaborative team-oriented office

Additional Details:

• Temporary assignment expected to last approximately 6 months, with potential for extension
• Heavy focus on travel coordination and expense management
• Experience with expense and travel systems (such as Concur or similar tools) is preferred

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, in accordance with applicable federal, state, and local laws. Reasonable accommodation is available for qualified individuals with disabilities upon request.