Executive Assistant

We are seeking a highly organized, proactive, and discreet Executive Assistant to support the CEO of a dynamic water company. This role requires a resourceful professional who can seamlessly manage both business and personal responsibilities, enabling the CEO to operate at peak efficiency. The ideal candidate thrives in a fast-paced environment, anticipates needs before they arise, and exercises sound judgment in handling confidential matters.

Key Responsibilities:

Executive & Business Support

• Manage complex calendars, scheduling meetings, calls, and travel with precision
• Coordinate internal and external meetings, including agendas, materials, and follow-ups
• Act as a gatekeeper and liaison between the CEO and stakeholders (executives, partners, clients)
• Prepare reports, presentations, and correspondence on behalf of the CEO
• Track key projects, deadlines, and priorities to ensure timely execution
• Assist with board communications, investor relations, and high-level initiatives
• Handle sensitive information with strict confidentiality

Personal & Lifestyle Management

• Coordinate personal scheduling, appointments, and events
• Manage travel arrangements (business and personal), including detailed itineraries
• Assist with household logistics, vendors, and service providers
• Handle personal errands, reservations, and special requests
• Support planning of private events, vacations, and travel logistics

Operational Efficiency

• Identify and implement systems to streamline workflows and increase productivity
• Prioritize competing demands and adapt quickly to changing needs
• Serve as a trusted right-hand partner to the CEO

Qualifications

• 2–3 years of experience as an Executive Assistant or similar role supporting senior leadership
• Experience supporting both professional and personal tasks preferred
• Exceptional organizational and time-management skills
• Strong written and verbal communication abilities
• High level of discretion, integrity, and professionalism
• Proficiency in Google Workspace, and scheduling tools
• Ability to work independently and anticipate needs

Key Attributes

• Proactive and detail-oriented
• Calm under pressure with strong problem-solving skills
• Highly adaptable and resourceful
• Strong interpersonal skills and emotional intelligence
• Loyal, trustworthy, and committed to excellence

Compensation & Benefits

• Competitive pay based on experience
• Performance-based bonuses
• Health, dental, and vision benefits
• Opportunity to work closely with executive leadership

Pay: $25.00 - $35.00 per hour

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Vision insurance

Work Location: In person