Executive Assistant

Executive Assistant

We are seeking a seasoned, highly capable Executive Assistant to work directly with our Executive Team. This role is ideal for someone who thrives in a fast-paced, entrepreneurial environment and is comfortable wearing multiple hats. The Executive Assistant will assist across our Commercial, Construction, Multifamily, Hospitality, and Executive Teams and must be comfortable handling a wide range of tasks while maintaining organization, confidentiality, and professionalism.

Our company owns and self-manages a diverse portfolio of multifamily, commercial, and hospitality properties across Pennsylvania, Florida, and New Jersey, in addition to a growing tequila brand. This position requires sound judgment, strong organizational skills, and the ability to anticipate needs before they arise.

Key Responsibilities:

• Provide comprehensive administrative support to the Executive Team, including managing the CEO’s email
• Act as gatekeeper for the CEO by screening calls, emails, and requests to ensure efficient communication
• Schedule meetings and travel while managing competing priorities
• Take meeting minutes, distribute notes, and follow up on action items as needed
• Draft, edit, and review correspondence, reports, and other documents
• Research, collect, and analyze information to support executive decision-making
• Handle incoming calls, emails, and correspondence, prioritizing and directing as appropriate
• Maintain and organize electronic and paper files for accurate recordkeeping and easy access
• Order, track, and maintain office supplies
• Assist with personal tasks such as bill payments, appointment scheduling, and travel coordination
• Handle sensitive and confidential information with discretion
• Assist with special projects
• Perform other duties as assigned

Qualifications:

• 3+ years of experience supporting senior executives, ideally within real estate development, property management, or a related field
• Strong organizational skills and attention to detail
• Proactive, self-motivated, and comfortable working independently
• Proficient in Microsoft Office and general office systems
• Ability to manage multiple tasks and shifting priorities
• Clear and professional written and verbal communication skills
• Comfortable working collaboratively and taking direction from senior staff

Working Conditions:

• Works in a collaborative office environment

Physical Demands:

• Ability to physically access all interior parts of the office
• Ability to push, pull, lift, carry, or maneuver items with a weight of up to twenty (20) pounds independently and fifty (50) pounds with assistance

Job Type: Full-time

Pay: From $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience:

• Executive Assistant: 2 years (Required)

License/Certification:

• Driver's License (Required)

Ability to Commute:

• Ardmore, PA 19003 (Required)

Work Location: In person