Executive Assistant

Role Overview

The Executive Assistant serves as a high-level operator supporting the CEO across business, financial, and operational functions. This role is not administrative-only—it is execution-focused, ensuring priorities move forward, systems stay organized, and key tasks are completed with precision and speed.

Core Responsibilities

Executive Support

• Manage CEO calendar, priorities, and daily workflow
• Coordinate meetings, travel, and communications
• Prepare summaries, reports, and key documents for decision-making
• Act as gatekeeper to protect time and focus

Financial & Administrative Operations

• Oversee bill pay, vendor payments, and expense tracking
• Assist with payroll coordination and 1099 processing
• Maintain QuickBooks records and organize financial data
• Support monthly reporting (P&L, cash flow tracking)

Business Operations

• Coordinate across printing, fulfillment, and inventory workflows
• Track production schedules and ensure deadlines are met
• Assist in managing vendor relationships and supply ordering
• Maintain SOPs and improve internal systems

Customer & Order Support

• Oversee customer service inbox and escalations
• Ensure orders, invoices, and fulfillment issues are handled quickly
• Support Shopify order management and inventory updates

Marketing & Execution Support

• Schedule and publish social media posts
• Assist with product launches and weekly drops
• Coordinate with content creators and marketing partners
• Help organize promotions, campaigns, and email sends

Key Traits

• Highly organized with strong attention to detail
• Strong operator—gets things done without constant direction
• Comfortable working across finance, operations, and marketing
• Clear communicator with ability to manage multiple priorities
• High ownership mindset and accountability

Qualifications

• 3+ years in an Executive Assistant, Operations, or similar role
• Experience with QuickBooks, Shopify, and Google Workspace
• Strong Excel/Google Sheets skills
• Experience in eCommerce, retail, or operations preferred

Compensation

• Salary: $60,000–$80,000 (based on experience)
• Performance-based bonuses tied to execution and company results

Success in This Role

• CEO’s time is optimized and focused on high-value work
• Financial and operational tasks are completed accurately and on time
• Business runs smoother with fewer errors and delays
• Key initiatives move forward without bottlenecks

Job Type: Full-time

Pay: $60,000.00 - $80,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person