Executive Assistant

Executive Assistant

A Global, Prestigious Investment Firm is hiring for an experienced Executive Assistant to provide critical, right-hand administrative support to the Chief Investment Officer and the Global Head of Capital Markets.

Salary commensurate with experience: $150-165k base range + discretionary bonus + great benefits package (health/dental/vision), free lunch on site, 401k match,

Onsite 5 days/week in Midtown East NYC

Hours: Generally 8am-5:30pm, flexible evenings/weekends depending on the needs of the executives

Responsibilities:

Executive Assistant Support:

• Manage the complex Outlook calendars for two senior executives
• Respond in a timely manner to inquiries and act as gatekeeper for all requests
• Coordinate with internal and external stakeholders to schedule meetings and calls, often requiring flexibility and quick adjustments.
• Send weekly emails summarizing the calendar with suggestions for changes, ensuring alignment with executives’ preferences.
• Arrange intensive travel schedules, including roadshows, marketing trips, and private charters.
• Provide detailed itineraries and ensure all travel logistics are meticulously planned and executed.
• Prepare and manage extensive and detailed expense reports, ensuring accuracy and compliance with company policies.

Qualifications

• 10+ years of EA experience in financial services
• Proactive problem solver who anticipates challenges and addresses them before they escalate with the ability to work well with within a team environment
• Excellent written and verbal communication skills
• Highly adaptable with the ability to thrive in a dynamic environment while, at times, under competing priorities
• Ability to perform duties with the highest level of confidentiality and professional integrity
• Strong attention to detail and organizational skills
• Comfortable engaging with senior management on a regular basis
• Strong Microsoft Office skills
• Willingness to learn about and keep up to date with new technologies and programs
• Familiarity with Concur

Please submit your resume to apply!

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