Executive Assistant

Job Title: Client Associate / Executive Assistant

Location: Dallas, TX

Duration: Direct Hire

Salary Range: $80K to $100K/annum

Job Description:

We are seeking a highly organized and proactive Client Associate / Executive Assistant to provide dedicated support to a senior executive within a fast-paced, professional services environment. This role combines executive-level administrative support with client-facing responsibilities, requiring exceptional attention to detail, discretion, and the ability to manage multiple priorities independently.

The ideal candidate will serve as a trusted partner, ensuring seamless day-to-day operations, effective client engagement, and efficient coordination of business activities. This position is best suited for someone who thrives in a high-performance setting and can anticipate needs while maintaining a high standard of professionalism.

Key Responsibilities

Executive & Administrative Support

• Provide direct, high-level support to a senior executive, acting as a trusted point of contact.
• Manage complex calendars, scheduling, and travel logistics across multiple priorities.
• Prepare, review, and organize confidential communications, reports, and presentations.
• Track deadlines, follow-ups, and key initiatives, ensuring timely execution.
• Maintain organized filing systems and handle sensitive information with strict confidentiality.

Client Service & Relationship Management

• Serve as a liaison between clients and internal stakeholders, ensuring timely and professional communication.
• Coordinate client meetings, materials, and follow-ups to support relationship management.
• Track client interactions, requests, and deliverables through CRM systems.
• Prepare client documentation, correspondence, and service-related materials with accuracy.
• Support onboarding activities and ongoing client account maintenance.

Operations & Coordination

• Maintain accurate records of client activities and workflows within CRM platforms.
• Assist with operational processes including documentation, transaction coordination, and reporting.
• Collaborate with internal teams to ensure smooth execution of client-related processes.
• Manage sensitive financial and operational information with discretion and accuracy.

Qualifications

• Bachelor’s degree preferred; equivalent professional experience considered.
• 3–5+ years of experience supporting senior executives, preferably in professional or financial services environments.
• Demonstrated ability to manage competing priorities with minimal supervision.
• Experience working in client-facing or relationship-driven roles.
• Proficiency in Microsoft Office Suite; experience with CRM systems (e.g., Salesforce) is a plus.
• Strong written and verbal communication skills with a high level of professionalism.

Ideal Candidate Profile

• Proven experience supporting senior leadership in a fast-paced, high-accountability environment.
• Strong client service mindset with the ability to interact confidently with high-level stakeholders.
• Highly organized with exceptional attention to detail and follow-through.
• Proactive and resourceful, with the ability to anticipate needs and solve problems independently.
• Demonstrates sound judgment, discretion, and professionalism when handling confidential information.
• Comfortable managing multiple priorities while maintaining accuracy and composure.
• Team-oriented with the flexibility to adapt to changing priorities and business needs.

Dexian is a leading provider of staffing, IT, and workforce solutions with over 12,000 employees and 70 locations worldwide. As one of the largest IT staffing companies and the 2nd largest minority-owned staffing company in the U.S., Dexian was formed in 2023 through the merger of DISYS and Signature Consultants. Combining the best elements of its core companies, Dexian's platform connects talent, technology, and organizations to produce game-changing results that help everyone achieve their ambitions and goals. Dexian's brands include Dexian DISYS, Dexian Signature Consultants, Dexian Government Solutions, Dexian Talent Development and Dexian IT Solutions. Visit https://dexian.com/ to learn more. Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.