Executive Assistant

Position Overview

We are seeking a highly organized, proactive Executive Assistant to act as a right-hand partner to the owner. This role combines high-level personal assistance (travel and logistics) with hands-on involvement across multiple areas of the business, including HR, marketing, accounting coordination, and property management support. This is a dynamic position for someone who enjoys variety, can multitask effectively, and takes ownership of tasks across different functions.

Core Responsibilities

Executive & Personal Support

Manage complex travel logistics (commercial and private aviation, hotels, transportation)Build detailed itineraries and proactively adjust plans as needed

Handle time-sensitive scheduling and personal logistics

While the executive assistant role is very important, this particular role can have a variety of cross-functional responsibilities, including:

Human Resources

Post job ads and source candidates

Review resumes and present qualified applicants

Assist in coordinating interviews

Property Management

Coordinate with trades to obtain bids and schedule work

Communicate with property management and accounting teams

Maintain organized property and vendor records.

Marketing

Manage social media accounts for a luxury automotive brand

Execute consistent posting and assist with content creation

Accounting Support Assist with organizing financial documents

Coordinate with accounting on invoices, tracking, and basic reporting

Skills & Qualifications

Extremely organized with strong multitasking ability

Detail-oriented with strong follow-through

Comfortable working across multiple areas of a business

Proficient in Microsoft Office (Excel, Word, Outlook)

Familiar with social media platforms and basic content creation

Strong communication and problem-solving skills

High level of discretion and professionalism

Ideal Candidate

Thrives in a “wear many hats” environment

Takes initiative and anticipates needs

Able to switch between tasks quickly without losing accuracy

Enjoys both structured tasks and creative work

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• Health insurance
• Paid time off

Work Location: In person