Executive Assistant

Our client is seeking a highly organized and proactive Temporary Executive Assistant to provide maternity leave coverage for a senior executive within our construction division. This role requires exceptional attention to detail, strong communication skills, and the ability to manage executive-level administrative, operational, and project-related responsibilities in a fast-paced environment

• Pay rate: $50 per hour
• 5 days on site
• 8:00AM – 5:00PM
  
  
  

Responsibilities:


Executive & Administrative Support

• Monitor and organize executive email, ensuring timely responses and proper follow-ups.
• Maintain email flagging systems and organize correspondence into appropriate folders.
• Update and manage the executive’s ongoing to-do list.
• Track urgent calls and emails, providing timely reminders.
• Submit monthly AmEx expense reports and car/commuter reimbursements via Concur.
  
  
  

Project & Document Management

• Prepare RFP cover sheets and tables of contents.
• Manage signature requests via DocuSign and coordinate approval workflows.
• Process and submit check requests and monthly invoices.
  
  
  

Scheduling & Calendar Management

• Review and manage weekly schedules.
• Track deliverables and deadlines, scheduling prep meetings as needed.
• Conduct two-week look-ahead planning to resolve calendar conflicts.
• Coordinate travel arrangements (flights and accommodations).
• Arrange conference room bookings and guest registrations.
• Coordinate team outings, networking events, and client reservations.
  
  
  

Operations & Team Support

• Create job requisitions in Greenhouse and coordinate interview scheduling.
• Manage PTO approvals and maintain calendar visibility.
• Process and obtain approval for staff expense reports.
• Circulate weekly Power BI reports and track reallocation needs.
• Maintain departmental databases and organize project documentation.
• Collect and file Monthly Project Performance Evaluations (MPPEs).
• Send team recognition announcements and reminders for reports, data dumps, coaching sessions, and evaluations.
  
  
  

Senior Leadership & Committee Support

• Support weekly SLT meetings by reviewing agendas and providing updates.
• Attend and support bi-weekly Safety Committee meetings (agenda creation, note-taking, tracking deliverables, and ordering lunch).
• Coordinate monthly CLT meetings, including agenda circulation, recording setup, and distribution of meeting notes.
  
  
  

Qualifications:

• Prior experience supporting senior executives, preferably within construction or a related industry
• Strong proficiency in Outlook, Concur, DocuSign, Power BI, and scheduling tools
• Excellent organizational, multitasking, and follow-through skills
• Ability to handle confidential information with discretion
• Professional communication skills and a proactive, solutions-oriented mindset
  
  
  

If you meet the required qualifications and are interested in this role, please apply today.

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.

Opportunity Awaits.