Executive Assistant

Executive Assistant — Swift Hockey (Tampa, FL)The Role

You're the operational backbone of our leadership team. You manage calendars, projects, and priorities for our CEO and executives so they can focus on strategy and growth. This isn't typical admin work—you're the person who makes executive-level decisions possible by owning process, anticipating needs, and executing flawlessly.

What you'll actually do:

• Manage complex calendars and coordinate high-stakes meetings for C-suite
• Prepare agendas, track action items, and ensure follow-through
• Handle travel logistics, expense management, and vendor coordination
• Own company systems: ClickUp workflows, document organization, CRM hygiene
• Spot inefficiencies and propose solutions before being asked
• Manage sensitive correspondence and confidential information with discretion

What We're Looking For

Non-negotiables:

• Obsessive attention to detail—missed deadlines or communication gaps don't happen on your watch
• Proactive problem-solver—you see what needs doing and do it
• Trustworthy with sensitive information—discretion is non-negotiable
• Strong written and verbal communication
• Proficiency with Google Workspace, ClickUp, or Notion (or strong ability to learn fast)
• Comfortable pivoting between deep focus work and rapid context-switching

Nice to have:

• Experience in scaling operations or high-growth companies
• Familiarity with sports/athletic brands or B2B business
• Experience managing multiple executives simultaneously
• Basic project management or process optimization background

Why This Matters

Swift Hockey is growing fast. Our leadership needs someone they can trust completely to handle the operational side of decision-making. You'll have direct access to strategic priorities, vendor relationships, and sensitive business conversations. In return, you get autonomy, clarity, and the chance to directly impact how a growing brand operates.

Location & Details

Tampa, FL — In-house, full-time
Start date: ASAP

Ready? Send us your resume, a brief note on why you're interested, and one example of a process you've improved.

Job Type: Full-time

Pay: $19.00 - $24.00 per hour

Expected hours: 30 – 40 per week

Work Location: In person