Executive Assistant

The Executive Assistant is a pivotal role that goes well beyond traditional administrative support. You will serve as a strategic partner, gatekeeper, and operational extension of the CEO Office, ensuring the smooth functioning of the executive office in a dynamic, high-stakes environment. This role requires exceptional judgement, discretion, and the ability to operate with minimal supervision across multiple priorities simultaneously.

The ideal candidate thrives in fast-moving environments, anticipates needs before they arise, and understands that supporting a CEO in the autonomous delivery space means engaging with everything from investor relations and government partnerships to product launches and international travel logistics.

Key Responsibilities

Strategic Calendar and Schedule Management

• Own and manage the CEO’s calendar end-to-end, including prioritization, scheduling, and real-time adjustments across multiple time zones
• Act as gatekeeper for all meeting requests, exercising sound judgement on priorities and time allocation
• Prepare daily and weekly briefings with agendas, background materials, and action items for upcoming engagements

Communications and Correspondence

• Draft, review, and manage high-level correspondence on behalf of the CEO, including emails, memos, and formal letters
• Serve as the first point of contact for internal and external stakeholders seeking access to the CEO
• Handle sensitive and confidential communications with the utmost discretion

Travel and Logistics

• Coordinate complex domestic and international travel arrangements, including flights, accommodation, visa processing, and ground transportation
• Prepare detailed travel itineraries and briefing packs for conferences, investor meetings, government engagements, and site visits
• Manage last-minute changes and contingencies with composure and efficiency

Meeting and Event Coordination

• Organize and coordinate board meetings, executive leadership meetings, investor presentations, and high-profile events
• Prepare meeting materials, capture minutes, and track follow-up actions to ensure accountability
• Liaise with internal teams and external parties to ensure seamless execution of events

Operational and Administrative Support

• Support the CEO with research, data gathering, and preparation of presentations and reports
• Manage expense reporting, procurement requests, and office administration related to the executive office
• Maintain organized filing systems for confidential documents, contracts, and strategic materials

Stakeholder Liaison

• Build and maintain strong working relationships with key internal and external stakeholders, including board members, investors, government officials, and senior leadership
• Represent the Office of the CEO with professionalism and poise in all interactions

Project and Initiative Support

• Track and follow up on key strategic initiatives and CEO action items to ensure timely progress
• Assist in coordinating cross-functional projects as directed by the CEO
• Identify opportunities to improve workflows, processes, and efficiency within the executive office

Education and Experience

• Bachelor’s degree in business administration, Communications, or a related field
• Minimum 7 years of experience as an Executive Assistant supporting C-suite executives, preferably in technology, logistics, automotive, or high-growth environments
• Experience in a startup or scale-up environment is strongly preferred

Skills and Competencies

• Exceptional organizational and time management skills with the ability to manage competing priorities under pressure
• Outstanding written and verbal communication skills in English; Arabic is a strong advantage
• Advanced proficiency in Microsoft Office Suite, Google Workspace, and collaboration tools such as Slack, Notion, or Asana
• Strong business acumen and the ability to understand strategic context, not just task execution
• High emotional intelligence with the ability to navigate complex interpersonal dynamics and maintain composure in high-pressure situations
• Impeccable attention to detail and a commitment to delivering work of the highest quality

Personal Attributes

• Discretion and integrity: you handle sensitive information with absolute confidentiality
• Proactive and resourceful: you anticipate needs and solve problems before they escalate
• Calm under pressure: you thrive in a fast-paced, ambiguous environment and remain composed when plans change
• Professional presence: you represent the CEO’s office with confidence, warmth, and credibility
• Adaptable and resilient: you embrace the demands of a startup environment, including occasional extended hours, travel, and evolving responsibilities

What We Offer

• A front-row seat to the future of autonomous delivery a
• Competitive salary and benefits package
• Exposure to high-level strategic decisions, investor relations, and government partnerships
• A collaborative, mission-driven culture where your contributions have a direct impact
• Professional development and growth opportunities within a rapidly scaling organization