Executive Assistant

Details

Open Date 05/08/2026

Requisition Number PRN44979B

Job Title Executive Assistant

Working Title Executive Assistant

Career Progression Track E

Track Level

FLSA Code Administrative

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

VP Area U of U Health - Academics

Department 01504 - Center For Medical Innovations

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $60-72k, DOE

Close Date 05/27/2026

Priority Review Date (Note - Posting may close at any time)

Job Summary

Who We Are

The Center for Medical Innovation ( CMI ) is the University of Utah’s medical device incubator and venture studio. We help innovators, entrepreneurs, and startups take bold ideas and turn them into real, market-ready medical technologies to launch into the market. From hands-on programs to in-house prototyping and regulatory support, we’re built to move fast and solve real problems in healthcare.

We have opened the James LeVoy Sorenson Center for Medical Innovation ( SCMI ) — a next-gen facility that supercharges our ability to build, test, and launch even more breakthrough devices.

The Role

We’re looking for a highly organized, proactive, and professional Executive Assistant to provide direct high-level administrative support to the Executive Director and Director of Operations. This is an in-person role, with some flexibility for personal life as needed. You will work closely with our current Office Administrator to ensure seamless operations, serving as a key coordinator and office ambassador while focusing on executive-level support in our fast-paced medical device innovation environment.

Responsibilities

What You’ll Do

• Provide high-level scheduling support for the Executive Director and Director of Operations, including complex calendar management, meeting coordination, travel arrangements, and prioritization of competing demands.

• Serve as the primary receptionist and front-office representative for the department, greeting visitors, handling calls, and managing inquiries with professionalism and discretion.

• Provide onsite coordination and assistance for SCMI hosted events, including some that may occasionally extend into the evening.

• Receive, sort, and distribute all incoming mail and packages.

• Provide purchasing support across department divisions, including facilitating orders, tracking deliveries, reconciling purchases, and assisting with budget tracking and expense reporting.

• Manage department office supplies, refreshments, and general inventory — procuring, stocking, and maintaining supplies to ensure the office runs smoothly.

• Resolve a variety of complex administrative problems; create and maintain files, compile reports, manage/store/disseminate information while ensuring security and compliance.

• Assist in planning department activities, support other functions as assigned, and remain knowledgeable of department and university policies.

Minimum Qualifications

Bachelor’s degree (or equivalency) in Business, Finance, Health Care Administration or a related field. Two years office management and supervisory experience, demonstrated knowledge of finance and budgeting, and public relations skills required. Demonstrated human relations and effective communication skills are also required.

EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience. (Example: bachelor’s degree = 4 years of directly related work experience.)

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

What You Bring

• At least 6 years of relevant executive or senior-level administrative/office support experience (preferably supporting senior leadership in a fast-paced professional setting).

• Strong organizational skills with excellent attention to detail and the ability to manage multiple priorities and confidential matters.

• Positive attitude, reliability, discretion, and a service-oriented, team-player mindset.

• Professional communication and interpersonal skills, including demonstrated human relations abilities and the capacity to interact effectively with executives, faculty, staff, and external partners.

• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, etc.) and experience with budget tracking or financial reconciliation is preferred.

• Flexibility and willingness to provide occasional evening support for events.

• Bachelor’s degree in Business or a related field (or equivalent combination of education and experience) is preferred.

Type Benefited Staff

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX ( OEO ). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the:University of Utah Non‑Discrimination page.

Online reports may be submitted athttps://oeo.utah.edu

https://publicsafety.utah.edu/safetyreport/This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

As perUniversity of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.