Executive Assistant

About the Role

A Palm Beach yacht brokerage is seeking a highly organized and discreet Executive Assistant to provide direct support to a Managing Partner. This is a hands-on role for a polished professional who thrives in a fast-paced environment, anticipates needs before they arise, and takes pride in keeping operations running seamlessly behind the scenes.

This position is 30-40 hours per week. Based in-office in Jupiter, FL, and requires the ability to travel as needed. The ideal candidate is someone with experience/knowledge in the yachting industry, who is a self-starter and can manage competing priorities with precision, professionalism, and absolute confidentiality.

Responsibilities

• Calendar & Schedule Management — Manage a dynamic calendar, coordinate appointments, and protect priorities.
• Email Management & Correspondence — Monitor and draft professional correspondence on behalf of business.
• Travel Arrangements — Plan and coordinate travel, including itineraries and logistics.
• Meeting Coordination — Schedule, prepare for, and follow up on internal and client meetings.
• Document Preparation — Draft, format, and proofread documents, presentations, and reports.
• Project Management — Track ongoing projects, deadlines, and deliverables to ensure timely completion.
• Vendor Management — Serve as point of contact for vendors and service providers.
• Confidential File Management — Maintain and organize sensitive files with the utmost discretion.
• Client Relations — Provide professional, high-touch communication and support to clients.

Required Skills

• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Google Workspace (Gmail, Calendar, Drive, Docs, Sheets)
• Social Media Management
• Data Entry & Database Management
• AI Tools (e.g., ChatGPT, Claude)
• Scheduling & Communication Tools
• CRM Software
• Project Management Tools
• Transcription & Note-Taking Tools
• Must be authorized to work in the United States (W2 employment)
• Yacht/Marine industry knowledge

Personality Traits

• Highly organized
• Proactive, with the ability to anticipate needs
• Discreet and confidential
• Strong communicator
• Detail-oriented
• Adaptable and flexible
• Self-starter
• Creative problem solver
• Tech-savvy
• Calm under pressure

How to Apply

Qualified candidates are invited to apply directly through Indeed by submitting a current resume. Applications are reviewed on a rolling basis.

This position requires a professional and formal communication style. Candidates must be able to travel as needed and work on-site in Jupiter, FL.

Pay: $40,000.00 - $75,000.00 per year

Work Location: In person