Executive Assistant and Office Manager

Role Summary

• Manage and optimize the CEO’s calendar including scheduling meetings, travel arrangements, and prioritization of daily tasks.
• Handle all correspondence on behalf of the CEO, including drafting emails, reports, presentations, and meeting notes.
• Act as the gatekeeper and point of contact between the CEO and internal/external stakeholders.
• Coordinate board meetings, investor meetings, and senior leadership offsites including preparing agendas, documentation, and minutes.
• Provide confidential administrative and business support, ensuring discretion and diplomacy at all times.

• Oversee day-to-day office operations to ensure an efficient and professional working environment.
• Manage office budgets, expenses, and vendor relationships (supplies, IT, maintenance, etc.).
• Ensure compliance with health, safety, and regulatory requirements within the Bahrain office.
• Coordinate onboarding logistics for new employees (workspace, tech setup, supplies).
• Organize internal events, team-building activities, and other office functions.

• Bachelor’s degree in Business Administration or a related field.
• 5+ years of experience in a similar role supporting C-suite executives.
• Prior experience in financial services, banking, or lending industries is highly desirable.
• Proven ability to multitask and prioritize workload in a fast-paced, dynamic environment.
• High level of discretion, integrity, and professionalism.
• Strong written and verbal communication skills in English;
• Proficiency in Microsoft Office Suite, Google Workspace, and virtual collaboration tools (Zoom, Slack, Notion, etc.).
• Familiarity with Bahrain’s business culture and office practices is a strong advantage.

AVANA Companies (www.avanacompanies.com) is a U.S. based group of credit and finance companies specializing in lending to specific niche industries that we’re highly knowledgeable in, such as hospitality, construction, and traditional Commercial Real Estate (CRE) because it enables us to provide the best possible service for our borrowers and minimize risk for our investors. We focus on helping small business owners and real estate developers across the USA by offering quick, adaptable, and dependable financing.

Based in Glendale, Arizona, our financial services firm stands at the forefront of the industry, embracing innovation and fostering a culture of excellence.

Founded in 2002, we have originated loans in excess of $6.5 Billion and managed $1 Billion assets for our investors.

Why join us?

Join a fast-scaling NBFC where you will be instrumental in building and strengthening our core credit and risk framework from day one. Work directly with founders and leadership in a transparent, fast-paced environment. This is a high-impact role with clear growth into future leadership.