Executive Assistant Office Manager

Job Overview

Job Title: Executive Assistant & Office Manager

Location: Dubai, UAE

Type: Full-time

Salary: Competitive (Based on market standards)

Experience: Minimum 3-4 years in media, PR, or communications

Languages: Spanish speakers only.

We are seeking a dynamic and resourceful Executive Assistant & Office Manager to support its senior leadership team and oversee daily administrative operations. This role combines executive support, office management, and administrative leadership, offering direct exposure to high-level strategic work and international engagements. The ideal candidate will have experience working in fast-paced PR or government-related environments and be highly skilled in managing tenders, business portals, and preparing impactful presentations. This is a key position for someone who thrives in a high-trust, high-impact environment.

Key Responsibilities

• Provide top-tier executive support to the CEO and senior directors
• Oversee and coordinate daily office operations and team logistics
• Lead tender submissions and coordinate new business proposals
• Manage document workflows through government and client portals
• Prepare and design PowerPoint presentations for proposals, briefings, and meetings
• Attend internal and client meetings, record detailed minutes, and manage follow-ups
• Organize complex travel arrangements and protocols (regionally and internationally)
• Assist in planning internal and external communications events
• Maintain confidentiality and manage sensitive information discreetly
• Support recruitment coordination and onboarding administration as needed

Candidate Profile & Qualifications

• Minimum 3-4 years of experience in a similar role, ideally within a PR agency or government communications setting
• Strong written and verbal communication skills in English (knowledge of Arabic or other languages is a plus)
• Proficient in Microsoft Office, especially PowerPoint and Excel
• Familiarity with UAE government and business portals is highly preferred
• Strong organizational skills with excellent attention to detail
• Ability to multitask and perform effectively under pressure
• Holds a valid US visa or is open to international travel
• Discreet, professional, and solutions-oriented

If interested, please share your updated CV. We look forward to hearing from qualified candidates!