Executive Assistant & Office Manager

Why work for us?

A career at Janus Henderson is more than a job, it’s about investing in a brighter future together.

Our Mission at Janus Henderson is to help clients define and achieve superior financial outcomes through differentiated insights, disciplined investments, and world-class service. We will do this by protecting and growing our core business, amplifying our strengths and diversifying where we have the right.

Our Values are key to driving our success, and are at the heart of everything we do:

Clients Come First - Always | Execution Supersedes Intention | Together We Win | Diversity Improves Results | Truth Builds Trust

If our mission, values, and purpose align with your own, we would love to hear from you!

• This role will be supporting the Global Head of Macro & Customized Investing, the Head of Global Fixed Income and the Head of Multi-Asset Macro Investing based out of the NY Office.
• Provide high‑level administrative support to investment team members, including complex calendar management, meeting coordination, and travel arrangements.
• Prepare polished presentations, reports, and professional documentation.
• Maintain and safeguard confidential information, including sensitive personnel files.
• Coordinate and manage departmental projects from planning through completion.

• Serve as the primary point of contact for daily office operations in the New York office.
• Oversee workspace logistics, including seating assignments, office moves, and new‑hire workstation setup.
• Maintain a well‑run, professional office environment by managing supplies, vendor relationships, equipment maintenance, and service contracts.
• Partner with building management on security access, maintenance issues, and safety procedures.

Events, Logistics & Cross‑Functional Coordination

• Plan and manage on‑site events, all‑hands meetings, client visits, and employee engagement activities.
• Coordinate effectively with executive assistants across departments and global offices to ensure smooth communication and alignment.
• Liaise with key stakeholders across HR, IT, Facilities, and other internal partners to ensure seamless day‑to‑day operations.

• Track and manage business and office expenses, ensuring compliance with company policy.
• Process invoices and manage office‑related budgets with attention to accuracy and cost efficiency.

Employee Experience & Onboarding

• Support onboarding for new hires, including office orientation, IT coordination, and workspace readiness.
• Promote operational efficiency by anticipating needs and identifying opportunities for process improvements.

• Full time in office, 5 days
• Generous Holiday policies
• Paid volunteer time to step away from your desk and into the community
• Support to grow through professional development courses, tuition/qualification reimbursement and more
• Maternal/paternal leave benefits and family services
• Complimentary subscription to Headspace – the mindfulness app
• Corporate membership to ClassPass and other health and well-being benefits
• Unique employee events and programs including a 14er challenge
• Complimentary beverages, snacks and all employee Happy Hours

• 5+ years of experience supporting senior leaders in an Executive Assistant or similar role.
• Advanced clerical and administrative skills.
• Strong proficiency in Microsoft Office, including Excel, Word, PowerPoint, and Outlook.
• Strong verbal and written communication.
• Highly organized and extremely detail‑oriented.
• Ability to multi‑task and manage competing priorities.
• Anticipates needs proactively while driving change and resolving conflict.
• Strong problem‑solving and decision‑making abilities.

• Team‑oriented and collaborative.
• Strong coaching and influencing skills.
• Ability to work effectively with a variety of personalities.
• Self‑starter who takes initiative.
• Advanced proficiency in MS Office (Word, PowerPoint, Excel), Teams, and Zoom.

• No

• Mentoring
• Leadership development programs
• Regular training
• Career development services
• Continuing education courses

Annual Bonus Opportunity: Position may be eligible to receive an annual discretionary bonus award from the profit pool. The profit pool is funded based on Company profits. Individual bonuses are determined based on Company, department, team and individual performance.

Benefits: Janus Henderson is committed to offering a comprehensive total rewards package to eligible employees that includes; competitive compensation, pension/retirement plans, and various health, wellbeing and lifestyle benefits. To learn more about our offerings please visit the Why Join Us section on the career page here.

Janus Henderson Investors is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. All applications are subject to background checks.

Janus Henderson (including its subsidiaries) will not maintain existing or sponsor new industry registrations or licenses where not supported by an employee’s job functions (as determined by Janus Henderson at its sole discretion).

You should be willing to adhere to the provisions of our Investment Advisory Code of Ethics related to personal securities activities and other disclosure and certification requirements, including past political contributions and political activities. Applicants’ past political contributions or activity may impact applicants’ eligibility for this position.

You will be expected to understand the regulatory obligations of the firm, and abide by the regulated entity requirements and JHI policies applicable for your role.