Executive Assistant & Office Manager

Role Description

Reporting to the Chief Operating & Business Officer, this role will be the operational backbone of the executive office while ensuring that our office runs efficiently, safely, and compliantly. This role requires discretion, operational rigor, and a strong ownership mindset. The role is based in our office in South San Francisco, California. Responsibilities include:

Executive Assistant (50%)

• Manage calendars, travel, and meeting logistics across investors, board members, and partners
• Prepare briefing materials, agendas, and follow-ups for board meetings and executive sessions
• Track strategic priorities and ensure cross-functional alignment on key initiatives
• Draft and manage communications on behalf of the executive team
• Assist with executive expense reporting and budget tracking
• Coordinate offsites, leadership meetings, and company-wide events
• Maintain strict confidentiality and exercise sound judgment

Office Manager (50%)

• Manage day-to-day office operations in South San Francisco location
• Oversee facilities, vendors, building management, and service providers
• Maintain office supplies, shipping/receiving, and inventory systems
• Support employee engagement initiatives, events, and team meetings
• Lead coordination of potential lab moves in the future
• Ensure compliance with workplace policies and procedures

Why Join Us

• Opportunity to work directly with the C-Suite and leadership team
• Play a foundational role in building company culture and operations
• Join a mission-driven team advancing cutting-edge science
• Competitive compensation, equity, and benefits

Qualifications

Required

• 5+ years of experience supporting a CEO or senior executive
• 3+ years of office management experience
• Experience in biotech, pharmaceutical, life sciences, or related industry
• Exceptional organizational and time-management skills
• Strong written and verbal communication skills
• High level of professionalism and discretion
• Proficiency in Microsoft Office and calendar management systems

Preferred

• Experience supporting Board of Directors meetings
• Experience in venture-backed startup environment
• Familiarity with lab-based office settings
• Experience managing vendors and facilities in South San Francisco biotech hubs

Who You Are

• Calm under pressure and highly adaptable
• Detail-oriented with strong follow-through
• Proactive problem solver who anticipates needs
• Comfortable interacting with investors, board members, and scientific leadership
• Excited to wear multiple hats in a growing startup
• Mission-driven and eager to contribute beyond your formal scope

We are an Equal Opportunity Employer and do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, or any other status protected by applicable law.

Salary Range: $100,000 – $140,000 annually

The final offer will be based on factors including experience, skills, geographic location, and internal equity.