Executive Assistant/Office Manager

Executive Assistant / Office Manager – AI Startup

Location: Downtown Palo Alto, CA | Onsite 5 Days a Week

Type: Full-Time

We are seeking a proactive, organized, and energetic Executive Assistant / Office Manager to support the leadership team of a rapidly expanding AI startup. The company is focused on developing the next generation of frontier AI. This is a high-impact role where you’ll get exposure to every part of the business—from operations and communication to culture-building and process improvement.

What You’ll Do:

• Provide comprehensive support to the CEO and CMA
• Manage the office and internal operations: vendor coordination, office supplies, workspace, and processes
• Own email management and high volume calendar scheduling, including external meetings
• Support light PA duties and occasional travel coordination
• Help maintain company culture through events and team initiatives
• Assist with recruiting, onboarding and internal communications: coordinate and greet candidates and work with our recruiter on scheduling
• Serve as a central point of communication for cross-functional teams

What We’re Looking For:

• 3–10 years of experience supporting SVP-level or higher executives, ideally in a startup or AI company
• Highly organized, detail-obsessed, and skilled at process management
• Excellent communicator: proactive, approachable, and collaborative
• Comfortable working in a fast-paced startup environment
• Tech-savvy: Google Suite, Notion, Slack, AI platforms; Gemini, ChatGPT

Compensation & Benefits:

$150,000–$180,000 yr

• Equity, bonus, and benefits package, PTO

If you thrive in a startup environment, love keeping things running smoothly, and want to work closely with founders and a small, growing team, we’d love to hear from you!

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here:

https://careergroupcompanies.com/california-privacy-notice/ .

Career Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.