Executive Assistant / Operations Assistant to COO

My inbox is organized and only the right items reach me

My calendar is protected and priorities are scheduled intentionally

Hiring moves faster and more cleanly

Open loops are tracked and followed through

I spend less time on coordination and more time on high-value work

Manage and triage inbox daily

Draft routine email responses and flag only high-priority items

Manage calendar, schedule meetings, and reduce unnecessary interruptions

Track action items, follow-ups, and deadlines across multiple businesses

Coordinate recruiting, candidate communication, interview scheduling, and hiring logistics

Organize notes, files, and priority lists

Prepare daily and weekly summaries of what needs attention

Help keep office and operational tasks moving

Follow up with team members and outside parties to ensure completion

Assist with light research and administrative support as needed

5+ years supporting an executive, founder, attorney, investor, or operator

Excellent written and verbal communication

Strong judgment and discretion

Highly organized and detail-oriented

Able to prioritize fast without getting overwhelmed

Comfortable working across multiple businesses and shifting priorities

Calm, professional, and proactive

Strong follow-through and accountability

Comfortable with Google Workspace, calendars, spreadsheets, and modern tools

Bonus: experience in law, real estate, recruiting coordination, or executive support in a fast-paced environment

You need constant step-by-step direction

You struggle to prioritize when multiple things are moving

You avoid follow-up or hard conversations

You are only looking for a basic receptionist or front-desk style role

Your resume

A short note explaining what kind of executive you support best

An example of a chaotic situation you helped organize

Your preferred compensation range

• Whether you are open to part-time trial leading to full-time