Executive Assistant to CEO

Executive Assistant & CRM Coordinator
We are seeking a highly skilled and proactive Executive Assistant to provide comprehensive support to our executive team. The ideal candidate will efficiently manage business-related tasks, organize schedules, and ensure smooth day-to-day operations. Experience with CRM software or handling CRM-related tasks is essential for this role.

Key Responsibilities:

• Prepare financial statements, reports, memos, invoices, letters, and other business documents.
• Answer phone calls, route inquiries, and take accurate messages.
• Handle basic bookkeeping and maintain financial records.
• File, manage, and retrieve corporate records, documents, and reports.
• Conduct research and data analysis to prepare materials for review and presentation by boards, committees, and executives.
• Assist in meeting preparations, including drafting agendas and accurately recording minutes.
• Greet visitors and determine appropriate access to executives.
• Utilize various software tools, including word processing, spreadsheets, databases, and presentation applications.
• Review, analyze, and distribute incoming memos, submissions, and correspondence.
• Manage travel arrangements, including flights, accommodations, and itineraries.
• Perform general office duties such as ordering supplies and maintaining records databases.
• Handle incoming emails, faxes, and correspondence, ensuring timely distribution.
• Provide overall administrative support, ensuring efficient office and executive operations.
• Manage CRM systems effectively—updating records, tracking leads, generating reports, and supporting CRM-related workflows.

Requirements:

• Proven experience as an Executive Assistant, Administrative Assistant, or in a similar support role.
• Strong working knowledge and hands-on experience with CRM software (e.g., Salesforce, HubSpot, Zoho, or similar).
• In-depth understanding of the full Microsoft Office Suite.
• High school diploma required; additional qualifications are an advantage.
• Excellent organizational skills with the ability to prioritize and manage multiple tasks.
• Proven ability to meet deadlines in a fast-paced and dynamic environment.
• Strong proactive problem-solving and decision-making abilities.
• Professional verbal and written communication skills.
• Languages Required: English and Hindi.

Job Types: Full-time, Permanent

Pay: AED3,000.00 - AED4,500.00 per month