Executive Assistant to CEO

Description:

TITLE: Executive Assistant to CEO

POSITION OVERVIEW

We are seeking a highly capable, high powered Executive Assistant to support the CEO of a fast growing, multi concept hospitality group. This is not a traditional assistant role, this is a strategic partner position for someone who thrives in high performance environments, anticipates needs before they arise, and operates with precision, discretion, and urgency.

The right candidate will act as an extension of the CEO; protecting time, driving priorities forward, and ensuring seamless execution across a dynamic and fast moving organization.

CORE RESPONSIBILITIES

Executive Support & Time Mastery

• Own and aggressively manage the CEO’s calendar, priorities, and time allocation
• Anticipate needs, prepare materials, and ensure the CEO is always one step ahead
• Coordinate meetings, travel, and logistics with efficiency and foresight

Operational Coordination

• Serve as a central point of communication across leadership teams
• Track key initiatives, deadlines, and follow-through across departments
• Ensure alignment and accountability on high-priority projects

Communication & Representation

• Draft, edit, and manage high-level communications on behalf of the CEO
• Act as a gatekeeper and liaison with internal and external stakeholders
• Uphold the voice, tone, and standards of the organization in all interactions

Project Management

• Lead and support special projects from concept to execution
• Create structure, timelines, and systems to ensure completion
• Drive momentum and follow-through at a high level

Confidentiality & Discretion

• Handle sensitive information with the highest level of professionalism
• Maintain absolute confidentiality in all aspects of the role

Who You Are:

• Exceptionally organized with elite attention to detail
• Proactive, not reactive. You see around corners
• Calm under pressure, thrives in fast-paced environments
• Strong communicator: clear, concise, and confident
• High ownership mindset. Nothing falls through the cracks
• Emotionally intelligent and highly trustworthy
• Able to balance strategic thinking with tactical execution
• Can handle feedback
• Self assured and not looking for external validation

What This Role Offers:

• Direct exposure to building and operating a high performing hospitality group
• A front row seat to leadership, decision making, and growth
• The opportunity to grow into broader operational or leadership roles over time

Requirements:

Experience & Qualifications:

• 3+ years supporting a CEO, founder, or senior executive (hospitality or high growth environments preferred)
• Proven ability to manage complex schedules and multiple priorities
• Strong writing and communication skills
• Proficiency in modern business tools (Google Suite, project management platforms, AI, Canva, etc.)

Physical Requirements:

• Sustain extended periods of focused computer work, including scheduling, writing, and managing multiple digital systems simultaneously.
• Transition quickly between tasks, priorities, and communication channels in a fast-paced, high-demand environment.
• Move throughout office spaces, restaurant locations, and offsite meetings as needed to support the CEO and business operations.
• Lift, carry, and transport materials such as documents, packages, or supplies up to 25 pounds on an occasional basis.
• Maintain clear and effective communication in person, over the phone, and via video conferencing platforms throughout the workday.
• Support local travel demands tied to meetings, site visits, and operational priorities, including consistent ability to drive, maintain a valid driver’s license, and ensure reliable transportation.