Executive Assistant to CEO

Job Title: Executive Assistant to CEO (Remote with Light In-Office Support)

Location: Remote (Must be able to attend in-office meetings ~2-4 hours/week)

Pay: $18 - $20/hour

Job Type: Full-time (Availability-focused, flexible workload)

Job Description:

We are seeking a reliable, organized, resourceful and adaptable Executive Assistant to support a busy CEO. This role is primarily remote, with occasional in-office support (approximately 2-4 hours per week). While the day-to-day workload may vary and is not consistently heavy, this position requires full-time availability, responsiveness, and flexibility.

The ideal candidate is someone who communicates well, is proactive, resourceful, stays organized, and can step in as needed to help manage scheduling, calls, and administrative tasks.

Key Responsibilities:

• Manage and maintain the CEO’s calendar, including scheduling and coordinating business and personal appointments
• Assist with phone calls, messages, and communication as needed
• Organize meetings, reminders, and daily priorities
• Provide general administrative support (documents, light data entry, task tracking)
• Assist with basic tasks in Word and Excel
• Be available during standard business hours for ongoing support, even during slower time periods
• Help with planning office events

Qualifications:

• Previous administrative or assistant experience preferred
• Strong organizational and time-management skills
• Comfortable with using calendars, Microsoft Office (Word, Excel)
• Excellent communication and responsiveness
• Ability to adapt to changing needs and priorities
• Trustworthy and able to handle confidential information

Work Style & Expectations:

• This role emphasizes availability and flexibility over constant task volume
• Some days may be light, while others may require more active support
• Must be dependable and ready to assist when needed
• Must be resourceful and proactive
• Weekly in-office presence (~2-4 hours) required

Why This Role?

• Flexible, low-stress workload
• Consistent pay with variable task intensity
• Opportunity to work closely with leadership
• Ideal for someone who values stability and adaptability

Pay: $18.00 - $20.00 per hour

Benefits:

• Flexible schedule

Work Location: Hybrid remote in Vineyard, UT 84059